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Research Administrator 3/4 - ERSO

Company: University of California-Berkeley
Location: Berkeley
Posted on: November 19, 2020

Job Description:

Job Title
Research Administrator 3/4 - ERSO
Job ID
12569

Location

Main Campus-Berkeley

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About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 11/16/20

Departmental Overview

ERSO works to provide customers with expert resources in Research Administration, Business, Financial, Human Resource and Payroll services. Our goal is to enable faculty and students to focus on their work in support of the campus mission. Our organization maintains a customer oriented operation and supports a culture of continuous improvement. We strive to improve our offerings, processes, systems, and work to apply novel approaches to complex problems. Our enterprise is structured with inherent flexibility to meet quickly changing demands.

We are seeking a highly skilled Research Administrator. Depending on the skill level of the candidate, we will hire either a Research Administrator 3 or Research Administrator 4.

Research Administrator 3

The Research Administrator 3 position involves providing analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

Research Administrator 4

The Research Administrator 4 uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards and transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Typically works highly complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. At the central level, may be eligible for delegated authority.

Responsibilities

Research Administrator 3

25% Under limited supervision, provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements. Post award sub-recipient monitoring and administration. Conducts financial analysis and projections.

20% Under limited supervision, serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of contract and grant proposals including proposal budgets. Prepares support documents as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office. The RSO oversees the process from submission through negotiation of the final award. RSO will work with more complex proposals which involve multiple investigators and/or multiple institutions and subawards.

15% Under limited supervision, monitors and ensures allowabilty for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation. Processes non-competing continuations, supplements, sub-award requests and other award/agreement amendments. Tracks and ensures compliance with cost sharing commitments.

10% Under limited supervision, organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.

10% Under limited supervision, prepares the close-out activities including: final projection, subcontracts, personnel, and recurring expenses. In conjunction with faculty submits NCE request via SPO as necessary and initiates fund changes or expense transfers. Finally, completes EFA closeout report and monitors BAIRS until all chart strings are invalidated.

6% Seeks information to maintain current knowledge on compliance regulations in all areas of research administration.

5% Provides advice regarding sponsored projects administration to Department Administrators and PIs.

5% Applies professional concepts to provide monthly financial reports, projections, analyze spending and recommend adjustments.

1% Ensures complete and accurate collection of research management administration data at all stages of the contract and grant life cycle.

1% Assists in support of audits as directed by senior staff.

1% Serves as the liaison to faculty for the campus Reporting Systems (i.e. ERS).

1% Prepares ad hoc non-technical statistical reports as needed.

Research Administrator 4

25% Manages post-award financial administration for complex research funds in accordance with campus policy and agency requirements. Comprehensive post award sub-recipient monitoring and administration. Conducts highly complex analysis, develops sophisticated projections, and determines courses of action and recommendations.

20% Serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of contract and grant proposals including proposal budgets. Prepares comprehensive support documents as required by solicitations and proposal guidelines and coordinates proposal submissions with Sponsored Projects Office. The RSO oversees the

Keywords: University of California-Berkeley, Berkeley , Research Administrator 3/4 - ERSO, Accounting, Auditing , Berkeley, California

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