Intellectual Property Office Administrative Assistant
Company: LTD Global, LLC
Location: Berkeley
Posted on: February 23, 2021
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Job Description:
Position SummaryThis position provides support to the
Intellectual Property Office (IPO) staff including licensing and
operations. The Administrative Assistant will, with limited
supervision, perform multiple tasks to provide customer-oriented
administrative support to relieve managers and professional
employees of operational and administrative duties. Performs
multiple tasks. Coordinates activities between
divisions/departments and outside parties. Contacts personnel at
all organizational levels to gather information and prepare
reports. Applies knowledge of the organization's policies and
procedures pertaining to the administrative support needs of the
research program or business unit. Applies judgment and initiative
when resolving problems.Essential Duties & Responsibilities*
Perform the request intake and post-agreement processing for
options, licenses and other IP agreements. * Review requests for
accuracy/completeness to ensure basic information is included,
follow-up with requester for missing information as needed, and
accept the requests into the IPO Innovation Portal. * Upload
pertinent documents and file as needed.* Post-agreement processing
for options, licenses and other IP agreements, including uploading
pertinent documents (if requested). * Fill-in forms and send for
signature, store in the records management system.* Provide a wide
range of administrative support to the department by assessing
priorities to ensure accuracy and timely completion of tasks and
ensuring excellent customer service to visitors and colleagues:*
Assisting with general correspondence * Digital filing * Provide
check entry for Finance group* Support archiving all IPO agreements
and patent files* Other administrative duties as needed or assigned
* Travel planning and support, including expense reports and other
reimbursements. * Assist IPO operations staff with special projects
and assignments. * Other duties may be assigned.Position
RequirementsEducation & Experience* Minimum three years of
specialized administrative experience in a high technology
environment. Strong analytical, arithmetic, verbal and written
composition skills, and advanced computer skills. Demonstrated
experience in leading administrative team efforts. * Familiarity
with cloud and web-based audio/video collaboration tools such as
Zoom.* Demonstrated experience and discretion when interacting with
a variety of individuals and organizations.* Demonstrated
experience and flexibility as a team player. Knowledge, Skills &
Abilities* Under general supervision, be able to establish
priorities and manage multiple projects through to completion in
the face of constantly changing priorities. * Excellent
time-management and task-management skills. Attention to detail and
reliable follow-through.* Ability to work well and stay focused in
an environment with a variety of interruptions and distractions.*
Excellent customer service skills. Ability to proactively
anticipate customer needs.* Demonstrated experience and flexibility
as a team player, either as a team lead or a team member.* Strong
interpersonal skills, with the ability to interact productively
with a broad range of personnel both internal and external to the
lab. Ability to establish and maintain cooperative working
relationships across multi-functional groups.* Demonstrated ability
in creative problem solving, suggesting new ways of providing
excellent internal and external customer service.* Comprehends and
analyzes difficult customer/operational administrative requirements
or problems and identifies creative or original
alternatives/solutions. * Demonstrated computer knowledge and
ability for learning new technologies/software. Moderate to
advanced knowledge using Microsoft Office Suite (Excel, Word,
PowerPoint), Adobe Acrobat, Visio, and Google collaborative tools
such as Google Mail, Google Calendar, Google Docs, Google Sites,
Google Drive, Smartsheet, etc.* Ability to composes unique
correspondence/documents requiring advanced composition skills.
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Keywords: LTD Global, LLC, Berkeley , Intellectual Property Office Administrative Assistant, Administration, Clerical , Berkeley, California
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