A growing non-profit in Berkeley is currently seeking a highly
organized and professional Program Assistant to join our dynamic
administrative team in a growing office of thirty employees. Under
the supervision of a senior member of our Learning Initiative, the
individual will organize and conduct program-related tasks meeting
administrative (or department-specific) support needs of multiple
projects, program director(s) and team members. An important aspect
of this position will be to handle meeting coordination and
logistics planning for off-site organizational meetings. This is an
entry level position with an opportunity to gain working knowledge
of the organization.
? Perform various support tasks with supervision, assisting others
or working in teams, and maintaining support processes.
? Assist with and organize events for the Linked Learning District
Initiative Pathway and District Leadership Series. This includes
meeting preparation for off-site conferences and events, including
securing hotel contracts, event registration and response tracking
arranging logistics, travel planning, and material production.
? Format and assemble binder and packet materials for professional
development events or media/communication presentations. Pack and
organize equipment and materials for events.
? Support the Linked Learning coaches' community through
calendaring meetings, formatting and disseminating agendas, taking
meeting notes, and providing general meeting support.
? Create, format, and proofread documents and various
? Assist with data and resource collection.
? Update and maintain accurate lists of contact information for
program-area specific projects.
? Review and track consultant invoices and prepare consulting
? Organize and update the shared drive, intranet or an online
platform, with program-related content.
? Schedule departmental meetings, make meeting preparations, take
notes, arrange for catering.
? Prepare departmental shipments and mailings.
? Coordinate some tasks and training for temporary employees.
? Perform select front desk and general administrative duties as
? Attend team meetings and provide cross-program support as
? Other duties as assigned.
The successful applicant will have the following
? Bachelor's degree preferred with a minimum of one year of
? Minimum of 70 wpm typing score preferred, as well as a preferred
score of 80%+ score in Microsoft Office Suite.
? Excellent (above average) computer skills with demonstrated
proficiency in MS Word, Excel, Power Point, and some database
? Excellent organizational, management, collaboration and
? Strong oral, written and communication skills, including writing,
editing and proofreading.
? Well-developed problem solving and quantitative skills.
? Demonstrated ability to work well with clients, consultants,
management and staff.
? Ability to anticipate needs, take initiative, assume
responsibility for tasks, set priorities, manage multiple tasks and
meet deadlines effectively.
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected