Regional Office Administrator

Company: Dannis Woliver Kelley
Location: Berkeley
Posted on: January 16, 2022

Job Description:

Mid-sized and growing education law firm with statewide practice representing school and community college districts seeks a Regional Office Administrator with a minimum of three years of office management and/or related administrative experience.--This position will be a member of the firm's Operations Team and is responsible for assisting with a broad range of management and office administrative tasks for the firms' East Bay, Sacramento and San Francisco offices.--Responsibilities include resource allocation, training and development, workflow management, performance evaluation and management, coaching, counseling and administration of the firms' policies and procedures for secretaries, paralegals and non-department support staff.--Essential duties include:

• Directly supervise and manage staff in assigned offices
• Provide office support, including making recommendations for attorney/secretary assignments; coordinating staffing coverage; conducting staff meetings; working with Firm leadership to resolve office conflicts
• Maintain assigned offices, including overseeing the ordering and stocking of offices supplies, as well as the ordering and repair of office equipment
• Manage facilities, including office facilities and safety, coordinating with building management and vendors, as needed
• Manage day-to-day safety programs for assigned offices, including COVID-19 safety measures
• Participate in the hiring and training of employees in assigned offices, as well as disciplinary and/or termination decisions
• Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments
• Prepare and deliver annual reviews and provide input on any salary increase or bonus recommendations
• Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; and, builds effective teams
• Coordinate local office activities, including annual holiday parties and other firm-sponsored activities
• May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves
• May provide support for employee administrative matters, including such tasks as submitting parking contracts to building management; employee on-boarding activities; providing support for annual open enrollment activities
• Ability to travel, with regularity, to offices within assigned region
• Other duties as assignedQualifications include:
  • Must be detail-oriented, organized, proactive, and have excellent follow-up skills
  • Professionalism and ability to maintain confidentiality a must
  • Excellent verbal and written communication skills, including ability to apply good judgment and discretion
  • Ability to work under pressure while managing a variety of tasks and multiple deadlines/priorities
  • Demonstrated ability to execute duties and work at a high-level of accuracy and professionalism
  • Demonstrated flexibility in adapting to changing work priorities and office/Firm needs
  • Ability to foster and maintain trust and credibility across all positions
  • Ability to work independently, with minimal guidance, as well as part of a team
  • Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint)
  • Law firm experience preferred
  • Bachelor degree or equivalent practical experience
  • 3+ years of experience leading & directly supervising a team
  • 3+ years in an office manager role preferred
    

Keywords: Dannis Woliver Kelley, Berkeley , Regional Office Administrator, Administration, Clerical , Berkeley, California