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Regional Office Administrator

Company: Dannis Woliver Kelley
Location: Berkeley
Posted on: January 16, 2022

Job Description:

Mid-sized and growing education law firm with statewide practice representing school and community college districts seeks a Regional Office Administrator with a minimum of three years of office management and/or related administrative experience.--This position will be a member of the firm's Operations Team and is responsible for assisting with a broad range of management and office administrative tasks for the firms' East Bay, Sacramento and San Francisco offices.--Responsibilities include resource allocation, training and development, workflow management, performance evaluation and management, coaching, counseling and administration of the firms' policies and procedures for secretaries, paralegals and non-department support staff.--Essential duties include:

  • Directly supervise and manage staff in assigned offices
  • Provide office support, including making recommendations for attorney/secretary assignments; coordinating staffing coverage; conducting staff meetings; working with Firm leadership to resolve office conflicts
  • Maintain assigned offices, including overseeing the ordering and stocking of offices supplies, as well as the ordering and repair of office equipment
  • Manage facilities, including office facilities and safety, coordinating with building management and vendors, as needed
  • Manage day-to-day safety programs for assigned offices, including COVID-19 safety measures
  • Participate in the hiring and training of employees in assigned offices, as well as disciplinary and/or termination decisions
  • Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments
  • Prepare and deliver annual reviews and provide input on any salary increase or bonus recommendations
  • Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; and, builds effective teams
  • Coordinate local office activities, including annual holiday parties and other firm-sponsored activities
  • May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves
  • May provide support for employee administrative matters, including such tasks as submitting parking contracts to building management; employee on-boarding activities; providing support for annual open enrollment activities
  • Ability to travel, with regularity, to offices within assigned region
  • Other duties as assignedQualifications include:
    • Must be detail-oriented, organized, proactive, and have excellent follow-up skills
    • Professionalism and ability to maintain confidentiality a must
    • Excellent verbal and written communication skills, including ability to apply good judgment and discretion
    • Ability to work under pressure while managing a variety of tasks and multiple deadlines/priorities
    • Demonstrated ability to execute duties and work at a high-level of accuracy and professionalism
    • Demonstrated flexibility in adapting to changing work priorities and office/Firm needs
    • Ability to foster and maintain trust and credibility across all positions
    • Ability to work independently, with minimal guidance, as well as part of a team
    • Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint)
    • Law firm experience preferred
    • Bachelor degree or equivalent practical experience
    • 3+ years of experience leading & directly supervising a team
    • 3+ years in an office manager role preferred

Keywords: Dannis Woliver Kelley, Berkeley , Regional Office Administrator, Administration, Clerical , Berkeley, California

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