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Experienced Executive Office Administrator

Company: The Boeing Company
Location: Berkeley
Posted on: March 19, 2023

Job Description:

Job DescriptionAt Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.Boeing has an exciting opportunity for an Experienced Executive Office Administrator to support the Vice President and Chief Engineer, Phantom Works located in Berkeley, MO.The ideal candidate has experience supporting senior executives, possesses a high degree of professionalism, and discretion, is steady in high-pressure, fast-paced environments.The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively while working in concert with the Chief Engineers direct office and staff. Ideally, they will also be capable to quickly familiarize themselves at a high level with new issue areas as well as the capability to pivot from supporting work in one issue to the next.Position Responsibilities:

  • Establishes and maintains effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
  • Assists in planning, coordinating, and implementing logistics for visiting Boeing senior executives and board members
  • Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Prioritizes, manages and schedules time and availability for most efficient use of time
  • Coordinates domestic and international business travel, monitors traveler logistics, generates team expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement
  • Creates, edits, and maintains electronic and written communication
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Orders and maintains office supplies
  • Promotes teamwork and value-added ideas to management and administrative staff
  • Works under minimal supervision
  • Works outside of normal business hours on occasion to support statement of work
  • Travels to quarterly offsite meetingsThis position is expected to be 100% onsite. The selected candidate will be required to work onsite at the Berkeley, MO location.Export Control:This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret clearance Post-Start is required.Basic Qualifications (Required Skills/Experience):
    • 5+ years of experience as an Office Administrator supporting an Executive Leader.
    • 10 + years of experience and proficiency in Excel, Word, Outlook and PowerPoint and the ability to learn in house systems
    • 3+ years of experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
    • 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
    • Experience working within a fast-paced team environment which required strong communication skills to frequently interact with Program Leadership, internal and external customer representatives and development teams
    • Experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangementsPreferred Qualifications (Desired Skills/Experience):
      • Bachelor's degree or higher
      • Experience providing administrative support to multiple customers such as executives, managers, and staff members
      • Experience with written and verbal communication across diverse audiences
      • Demonstrate analytical and problem-solving skills
      • Adeptness in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking abilities
      • Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information
      • Personable and professional phone demeanor; speak clearly, professionally and with decorum
      • Mature and independent judgment, takes initiative, and is flexible; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment.
      • A high attention to detail, self-starter, results drivenTypical Education & Experience:Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.)Relocation: Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.Drug Free Workplace:Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.Shift:This position is for first shift.At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. - Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. -The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. -The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.Please note that the salary information shown below is a general guideline only. - Salaries are based upon candidate experience and qualifications, as well as market and business considerations. -Summary Pay Range: $64,600 - $87,400Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. -120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.Export Control Details: US based job, US Person requiredEqual Opportunity Employer:Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Keywords: The Boeing Company, Berkeley , Experienced Executive Office Administrator, Administration, Clerical , Berkeley, California

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