Executive Assistant - Growing Company - to $80k
Location: Berkeley
Posted on: September 24, 2024
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Job Description:
Job Responsibilities: ?Ensure that the VP makes optimal use of
time in line with personal and company objectives. Provide active
management of the VP's time throughout the working day to ensure
meetings remain punctual. Conduct weekly reviews of upcoming
schedule to ensure best use of time. Proactive reach out to meeting
participants to ensure meeting objectives are clear and background
materials for pre -read are produced ?Field and manage incoming
calls. Provide screening and delegation where needed, representing
The Company and the VP in the best light possible ?Coordinate and
prepare for meetings and conference calls, including arrangement of
logistics, meeting space, communications and catering ?Arrange and
confirm local, domestic and complex international travel for the
VP, ensuring effective use of time and resources ?Communicate and
represent the executive with all levels of internal and external
stakeholders. ?Proactive management of the VP's contact with key
clients and maintain client contact database, tracking frequency of
communication and interaction ?Create, edit and proof read business
communications and documents on behalf of the Executive utilizing
MS Word, Excel and PowerPoint ?Plan special events for the
Executive's organization such as quarterly leadership meetings and
client advisory meetings ?Design and implement a detailed filing
structure for both hard copy and electronic files ?Receive visitors
for the Executive ?E-mail, fax and copy documents; screen
Executive's mail ?Prepare and submit expense reports, review
expense submissions from direct reports to ensure compliance with
expense rules ?Provide support for all internal systems for
approvals and HR processes. ?Assist in special projects and
research on an as-needed basis Requirements: o Ability to recognize
and appropriately handle highly sensitive and confidential material
and information o Associate/Bachelor's degree preferred and at
least five years of executive assistant experience at a technology
company o 3 - 5 year's executive level support required, C-level
preferred. o Extremely strong organizational, project and time
management skills; detail-oriented o Strong sense of urgency and
efficiency in completing work o Ability to take self-initiative and
be proactive o Ability to use discretion with highly confidential
information o Ability to multi-task and prioritize workload o
Proficiency with MS Word, Excel, PowerPoint, Outlook o Excellent
verbal and written communication skills o Excellent common sense
and ability to make solid judgment calls independently We are an
equal employment opportunity employer and will consider all
qualified candidates without regard to disability or protected
veteran status.
Keywords: , Berkeley , Executive Assistant - Growing Company - to $80k, Administration, Clerical , Berkeley, California
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