BerkeleyRecruiter Since 2001
the smart solution for Berkeley jobs

Assistant Director

Company: University of California-Berkeley
Location: Berkeley
Posted on: September 20, 2023

Job Description:

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit OverviewUC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.The EWMBA Program Office partners with working professionals in their MBA journey through empathetic engagement, clear guidance, and exceptional experiences to cultivate diverse Berkeley leaders for the world. This role is part of the Student Experience team and reports to the Director of Student Experience. The Assistant Director - Events & Operations will be a crucial contributor to the team, helping plan and execute important signature events and activities designed to foster a sense of community. Additionally, this position will oversee critical functional tasks essential for the program's smooth operation. For more information about the Haas School of Business visit: Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.Application Review DateThe First Review Date for this job is: 09/06/2023.ResponsibilitiesProvide general Advising for EWMBA students, including:

Assist students on academic and degree progress.Assist students with operational and scheduling issues.Provide information to students and faculty regarding campus policies and procedures on student conduct.Contact/resource for students on operations, billing, registration, program requirements, and other requests for information.Assist Executive Director with compiling data for student surveys.Advise student leaders on event planning policies and procedures.Assists the Director of Student Experience with the planning and execution of EWMBA's various student experience programming, including student capstone events (WE Launch, RE Launch, Mid Program Academic Retreat, and WE Lead), other student experience events, and Graduation.
Event assistance includes planning and executing contracts with outside vendors, processing invoices, detailed catering planning, reserving appropriate facilities, coordinating logistics with faculty and GSIs.Event assistance for staff offsites and events.Event assistance for special academic coursesSaturday class logistics, including faculty communication, event space management & catering planning and payment.Responsible for key Academic Operations within the EWMBA Program, including:
Course materials procurement: liaison with faculty to facilitate proper purchasing of digital licenses; liaison with and Harvard Business Publishing to facilitate proper purchasing of digital course materials; creating purchase orders, and processing payments.Partners with Associate Directors on international programs with contracting and vendor relations. Liaison with other Haas programs (namely FT, EMBA, MFE) student services staff to manage cross-over offerings.Responsible for key Operational and Administrative tasks, including:
Responsible for EWMBA Program Office business processes and for onboarding other EWMBA staff in these processes.Reconciling purchases made on credit card.Database maintenance: maintain and update all student databases, generates and analyzes reports accordingly.Department resource for various Campus Policies, including but not limited to Entertainment, Travel, Covered Services, Procurement, & Vendor On-boarding.Web development: maintain and update "current student" web pages and other relevant EWMBA pages.Participate in budget planning.Professional Learning and Growth
Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor.Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas.Engages in ongoing education to promote diversity, equity, inclusion & belonging by completing University sponsored certifications & training sessions (Ie: MEP Workshop, Implicit Bias Certification, LinkedIn Learning workshops, and other workshops & seminars offered by the University or Haas, as they are made available) or by engaging in external seminars & resources related to DEIB.Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.Required Qualifications
Experience with budget management, auditing, reporting and decision making.Experience working with high profile customers and/or with an organization which provides a high-end service or product.Experience in event planning, management and goal setting.Knowledge and experience working with diverse populations; multicultural competencies.Working knowledge of and/or can quickly learn university settings, and the ability to interpret policies and procedures to students.Outstanding customer service focus.Outstanding attention to detail.Demonstrated ability to work independently and with minimal supervision.Must be able to establish priorities, meet deadlines, and work as part of a team.The successful candidate must have a high comfort level with technology, demonstrating proficiency with Microsoft applications and Google Apps and comfort working with CRM and procurement systems.Skills in service orientation, active listening, critical thinking.Strong organizational, analytical and interpersonal skills.Ability to thrive in a fast-paced environment.Ability in problem identification, reasoning.Ability to communicate effectively with a wide variety of constituents, both orally and in writing.Must be able to work certain evenings and weekends with occasional travel.Ability to maintain cooperative relationships with other departments, programs, universities, community organizations and other institutions. Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion and belonging to establish and maintain positive & professional working relationships with colleagues, students and team members.Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.Demonstrates an understanding of and commitment to diversity, equity, inclusion, and belonging in a business, organization or public university setting.Education/Training:
Bachelor's degree in related area and/or equivalent experience/training.Salary & BenefitsThis is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.The budgeted salary or hourly range that the University reasonably expects to pay for this position is $26.05 - $37.84.How to Apply
To apply, please submit your resume and cover letter.Other Information
This is not a visa opportunity.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
var RichTextValue = PTRTEFillcache('','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_SCH_PSTDSC_DESCRLONG$0','1');
var TextAreaObject = document.getElementById('HRS_SCH_PSTDSC_DESCRLONG$0');
if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;

Keywords: University of California-Berkeley, Berkeley , Assistant Director, Executive , Berkeley, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Berkeley RSS job feeds