Assistant Director
Company: University of California-Berkeley
Location: Berkeley
Posted on: September 20, 2023
Job Description:
About Berkeley
At the University of California, Berkeley, we are committed to
creating a community that fosters equity of experience and
opportunity, and ensures that students, faculty, and staff of all
backgrounds feel safe, welcome and included. Our culture of
openness, freedom and belonging make it a special place for
students, faculty and staff.The University of California, Berkeley,
is one of the world's leading institutions of higher education,
distinguished by its combination of internationally recognized
academic and research excellence; the transformative opportunity it
provides to a large and diverse student body; its public mission
and commitment to equity and social justice; and its roots in the
California experience, animated by such values as innovation,
questioning the status quo, and respect for the environment and
nature. Since its founding in 1868, Berkeley has fueled a perpetual
renaissance, generating unparalleled intellectual, economic and
social value in California, the United States and the world.We are
looking for equity-minded applicants who represent the full
diversity of California and who demonstrate a sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and
equity-focused community that approaches higher education as a
matter of social justice that requires broad collaboration among
faculty, staff, students and community partners. In deciding
whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding
Values and Principles, our Principles of Community, and our
Strategic Plan.At UC Berkeley, we believe that learning is a
fundamental part of working, and our goal is for everyone on the
Berkeley campus to feel supported and equipped to realize their
full potential. We actively support this by providing all of our
staff employees with at least 80 hours (10 days) of paid time per
year to engage in professional development activities. To find out
more about how you can grow your career at UC Berkeley, visit
grow.berkeley.edu.Departmental OverviewUC Berkeley's Haas School of
Business offers a unique opportunity to champion new ideas,
collaborate across boundaries, and continually learn in a workplace
committed to increasing diversity and creating a welcoming
environment for all. Our distinctive culture is captured within our
four Defining Leadership Principles: Question the Status Quo,
Confidence Without Attitude, Students Always, and Beyond Yourself.
These principles distinguish Berkeley Haas as a unique environment,
conducive to teamwork, collaboration, and career growth.The EWMBA
Program Office partners with working professionals in their MBA
journey through empathetic engagement, clear guidance, and
exceptional experiences to cultivate diverse Berkeley leaders for
the world. This role is part of the Student Experience team and
reports to the Director of Student Experience. The Assistant
Director - Events & Operations will be a crucial contributor to the
team, helping plan and execute important signature events and
activities designed to foster a sense of community. Additionally,
this position will oversee critical functional tasks essential for
the program's smooth operation. For more information about the Haas
School of Business visit: https://haas.berkeley.edu/about/The Haas
School of Business embraces flexible working arrangements for its
employees. Exact arrangements are determined in partnership with
your supervisor to meet role responsibilities and department needs,
and are subject to change.Application Review DateThe First Review
Date for this job is: 09/06/2023.ResponsibilitiesProvide general
Advising for EWMBA students, including:
Assist students on academic and
degree progress.Assist students with operational and scheduling
issues.Provide information to students and faculty regarding campus
policies and procedures on student conduct.Contact/resource for
students on operations, billing, registration, program
requirements, and other requests for information.Assist Executive
Director with compiling data for student surveys.Advise student
leaders on event planning policies and procedures.Assists the
Director of Student Experience with the planning and execution of
EWMBA's various student experience programming, including student
capstone events (WE Launch, RE Launch, Mid Program Academic
Retreat, and WE Lead), other student experience events, and
Graduation.
Event assistance includes planning
and executing contracts with outside vendors, processing invoices,
detailed catering planning, reserving appropriate facilities,
coordinating logistics with faculty and GSIs.Event assistance for
staff offsites and events.Event assistance for special academic
coursesSaturday class logistics, including faculty communication,
event space management & catering planning and payment.Responsible
for key Academic Operations within the EWMBA Program, including:
Course materials procurement: liaison
with faculty to facilitate proper purchasing of digital licenses;
liaison with Study.net and Harvard Business Publishing to
facilitate proper purchasing of digital course materials; creating
purchase orders, and processing payments.Partners with Associate
Directors on international programs with contracting and vendor
relations. Liaison with other Haas programs (namely FT, EMBA, MFE)
student services staff to manage cross-over offerings.Responsible
for key Operational and Administrative tasks, including:
Responsible for EWMBA Program Office
business processes and for onboarding other EWMBA staff in these
processes.Reconciling purchases made on credit card.Database
maintenance: maintain and update all student databases, generates
and analyzes reports accordingly.Department resource for various
Campus Policies, including but not limited to Entertainment,
Travel, Covered Services, Procurement, & Vendor On-boarding.Web
development: maintain and update "current student" web pages and
other relevant EWMBA pages.Participate in budget
planning.Professional Learning and Growth
Embraces the principle of being a
"student always" by engaging in opportunities for training,
workshops, seminars, continuing education pertinent to the
position, or at the suggestion of the supervisor.Actively
contributes to a team environment that fosters and promotes a
culture of diversity, equity, inclusion, and belonging (DEIB)
within the unit and at Haas.Engages in ongoing education to promote
diversity, equity, inclusion & belonging by completing University
sponsored certifications & training sessions (Ie: MEP Workshop,
Implicit Bias Certification, LinkedIn Learning workshops, and other
workshops & seminars offered by the University or Haas, as they are
made available) or by engaging in external seminars & resources
related to DEIB.Exemplifies Haas' four Defining Leadership
Principles: (1) Question the status quo; (2) Confidence without
attitude; (3) Students always; and (4) Beyond yourself.Required
Qualifications
Experience with budget management,
auditing, reporting and decision making.Experience working with
high profile customers and/or with an organization which provides a
high-end service or product.Experience in event planning,
management and goal setting.Knowledge and experience working with
diverse populations; multicultural competencies.Working knowledge
of and/or can quickly learn university settings, and the ability to
interpret policies and procedures to students.Outstanding customer
service focus.Outstanding attention to detail.Demonstrated ability
to work independently and with minimal supervision.Must be able to
establish priorities, meet deadlines, and work as part of a
team.The successful candidate must have a high comfort level with
technology, demonstrating proficiency with Microsoft applications
and Google Apps and comfort working with CRM and procurement
systems.Skills in service orientation, active listening, critical
thinking.Strong organizational, analytical and interpersonal
skills.Ability to thrive in a fast-paced environment.Ability in
problem identification, reasoning.Ability to communicate
effectively with a wide variety of constituents, both orally and in
writing.Must be able to work certain evenings and weekends with
occasional travel.Ability to maintain cooperative relationships
with other departments, programs, universities, community
organizations and other institutions. Excellent interpersonal
skills, demonstrating a desire to promote diversity, equity,
inclusion and belonging to establish and maintain positive &
professional working relationships with colleagues, students and
team members.Exemplifies Haas' four Defining Leadership Principles:
(1) Question the status quo; (2) Confidence without attitude; (3)
Students always; and (4) Beyond yourself.Demonstrates an
understanding of and commitment to diversity, equity, inclusion,
and belonging in a business, organization or public university
setting.Education/Training:
Bachelor's degree in related area
and/or equivalent experience/training.Salary & BenefitsThis is a
100% full-time (40 hrs a week) non-exempt career position, which is
paid hourly and eligible for full UC Benefits.For information on
the comprehensive benefits package offered by the University,
please visit the University of California's Compensation & Benefits
website.Under California law, the University of California,
Berkeley is required to provide a reasonable estimate of the
compensation range for this role and should not offer a salary
outside of the range posted in this job announcement. This range
takes into account the wide range of factors that are considered in
making compensation decisions including but not limited to
experience, skills, knowledge, abilities, education, licensure and
certifications, analysis of internal equity, and other business and
organizational needs. It is not typical for an individual to be
offered a salary at or near the top of the range for a position.
Salary offers are determined based on final candidate
qualifications and experience.The budgeted salary or hourly range
that the University reasonably expects to pay for this position is
$26.05 - $37.84.How to Apply
To apply, please submit your resume
and cover letter.Other Information
This is not a visa
opportunity.Conviction History BackgroundThis is a designated
position requiring fingerprinting and a background check due to the
nature of the job responsibilities. Berkeley does hire people with
conviction histories and reviews information received in the
context of the job responsibilities. The University reserves the
right to make employment contingent upon successful completion of
the background check.Equal Employment OpportunityThe University of
California is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or protected veteran
status. For more information about your rights as an applicant,
please see the U.S. Equal Employment Opportunity Commission
poster.For the complete University of California nondiscrimination
and affirmative action policy, please see the University of
California Discrimination, Harassment, and Affirmative Action in
the Workplace policy.
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Keywords: University of California-Berkeley, Berkeley , Assistant Director, Executive , Berkeley, California
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