Senior Manager of Budget and Finance (7710U) - #71950
Company: University of California-Berkeley
Location: Berkeley
Posted on: September 3, 2024
Job Description:
Apply for JobJob ID71950
LocationMain Campus-Berkeley
Full/Part TimeFull Time
Add to Favorite JobsEmail this Job
About Berkeley
At the University of California, Berkeley, we are committed to
creating a community that fosters equity of experience and
opportunity, and ensures that students, faculty, and staff of all
backgrounds feel safe, welcome and included. Our culture of
openness, freedom and belonging make it a special place for
students, faculty and staff.The University of California, Berkeley,
is one of the world's leading institutions of higher education,
distinguished by its combination of internationally recognized
academic and research excellence; the transformative opportunity it
provides to a large and diverse student body; its public mission
and commitment to equity and social justice; and its roots in the
California experience, animated by such values as innovation,
questioning the status quo, and respect for the environment and
nature. Since its founding in 1868, Berkeley has fueled a perpetual
renaissance, generating unparalleled intellectual, economic and
social value in California, the United States and the world.We are
looking for equity-minded applicants who represent the full
diversity of California and who demonstrate a sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and
equity-focused community that approaches higher education as a
matter of social justice that requires broad collaboration among
faculty, staff, students and community partners. In deciding
whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding
Values and Principles, our Principles of Community, and our
Strategic Plan.At UC Berkeley, we believe that learning is a
fundamental part of working, and our goal is for everyone on the
Berkeley campus to feel supported and equipped to realize their
full potential. We actively support this by providing all of our
staff employees with at least 80 hours (10 days) of paid time per
year to engage in professional development activities. To find out
more about how you can grow your career at UC Berkeley, visit
grow.berkeley.edu.Departmental OverviewOne of the nation's leading
university museums, the University of California, Berkeley Art
Museum and Pacific Film Archive (BAMPFA) is a forum for cultural
experiences that transform individuals and advance the local,
national, and global discourse on art and film. As the premier
visual arts venue at America's top public research university,
BAMPFA is uniquely dedicated to art and film in equal measure,
presenting more than 300 hundred film screenings, dozens of public
programs, and more than fifteen exhibitions annually. BAMPFA takes
a contemporary and critical perspective on its wide-ranging
collections.Position SummaryReporting to the Director of
Administration and Strategic Initiatives, the Senior Manager of
Budget and Finance will play a key role in the budgeting, reporting
and forecasting processes, working directly with assigned
departments as well as other constituents throughout the museum. As
the lead financial analyst for BAMPFA, this role includes
development of our $12 million operating budget across 8
departments through all phases, including preparation, development,
evaluation, presentation, and approval by executive staff and
Leadership Board. This position requires a mix of strong analytic
and technical skills as well as good interpersonal skills in
dealing with the departments and other finance colleagues. It is
critical to understand monthly financial results, monitor changes
in departments that impact actual results versus plans and be able
to present and explain the results to management. The museum
involves often complex funding arrangements which are then used to
develop budgets and to ensure the correct accounting for funding of
expenses. A keen ability to understand and interpret these
arrangements is critical.Application Review DateThe First Review
Date for this job is: 09/03/2024.ResponsibilitiesBUDGETING:
Manage the development and execution
of the museum's multi-year and annual budget plans. Creates,
oversees, and tracks BAMPFA's annual budget, proposal budgets,
expenditure projections. Responsible for following campus
requirements for annual budgeting process by completing campus
templates and inputting budgets into campus systems in a timely
manner. Working closely with the Director's office on the
development of annual budgets and delivering reports as needed.
Requests deficit waivers as needed.ANALYSIS AND REPORTING:
Develops, prepares, and submits
customized reports to internal and external stakeholders including
the Board, Senior Management, and departmental budget owners.
Provides analyses for highly complex budgetary, financial and
resource projects, often interacting with department directors.
Creates analysis of actuals vs budget for quarterly close/reporting
process. Leads monthly ledger reviews, quarterly re-forecasting,
and fiscal close. Periodically (e.g., monthly or quarterly) review
the museum's financial status to address issues and foster informed
and effective decision- making.BUDGET MONITORING:
Establish a process for the ongoing
monitoring of budget-to-actuals and meaningful financial management
reporting within the museum. Creates and approves journals,
compensation transactions, and accruals as needed. With the PI or
Executive Director approves fund allocations as suggested by the
Finance Specialist.DIVISION FINANCE LEAD:
Support the budget submission to the
EVCP and preparation for the annual budget hearing. Advocates for
BAMPFA's financial needs on the campus level. Work with the campus
to review the museum's financial status and maintain the budget
process.Oversee financial org tree changes for a consistent and
clear chart of accounts. Meet with other DFL's regularly to
troubleshoot and stay abreast of campus policy changes.CONTROL:
Performs quarterly controls reporting
consistent with campus compliance. Approves quarterly C&G
deficit clearing waiver request forms. Corrects payroll in
suspense. Queues commitments for quarterly requests. Address a
range of issues such as campus compliance, assessment implications,
deficit recovery, risk management, and the organized implementation
of new services, procedures and/or policies. Establish internal
financial control and ensure financial procedures are within
compliance. Makes recommendations on maintaining and strengthening
internal controls to protect University resources.SUPERVISION AND
TRAINING:
Supervises, trains and performance
manages one Finance Specialist and one Business Services Associate,
and possibly one student assistant. May serve as back-up for
Finance Specialist performing specialized tasks, including weekly,
monthly and quarterly reporting. May troubleshoot escalated issues
with the Finance Specialist and Business Services Associate. Trains
staff and creates effective teamwork environment.Develops and
implements financial transaction processes and procedures and
trains BAMPFA staff on financial activities as needed.FINANCIAL
STRATEGY:
Advises leadership on key budgetary
decisions, e.g., allocating campus support, aligning resources,
making budgetary trade-offs to meet division's strategic
priorities. Engage in campus financial planning and initiatives.
Maintains the museum's 10-year financial plan and creates goal
posts that align with the plan. Regularly reports on 10-year plan
progress.SPECIAL PROJECTS:
May coordinate financial system
implementations and upgrades. Conducts audits of internal records
and processes as needed. Participates in the analysis and design
for new services or financial operational systems or processes that
have critical organization-wide impact. May participate as a
subject matter expert. Develops and implements financial
transaction processes and procedures; may train staff on financial
activities. Other duties as assigned.Required Qualifications
Advanced knowledge of financial
accounting concepts, policies and procedures, as well as related
accounting and regulatory compliance requirements.5 years or more
experience working in an accounting or financial function.Highly
skilled in budget creation, management, and process
re-design.Thorough working knowledge of finance, fund accounting,
and financial reporting analysis.Demonstrated ability to manage
financial data and prepare/oversee budgets and forecasts.Strong
inter-personal skills and ability to work effectively across the
organization at all levels including budget owners, credit card
holders, staff purchasing goods and services, executive director,
development director, and grants manager.Sophisticated service
orientation, ability to multi-task effectively in a varied, high
volume environment, sound judgment and decision-making, critical
thinking, creative problem solving, and effective verbal and
written communication skills.Highly developed analytical skills
sufficient to develop and implement financial data management and
reporting systems.Knowledge of the organizational environment of
art museums or non-profits to understand institutional priorities,
issues, motivations, and constraints.Ability to maintain
professional confidentiality with sensitive information and
financial dataSolid understanding of internal control concepts and
the implementation of internal control systems in a complex
business environmentFluency in accounting software including Excel,
SmartView, Google Sheets, OTRS, PeopleSoft and Oracle.Excellent
written and verbal communication skills.Bachelor's degree in
related area and/or equivalent experience/training.Preferred
Qualifications
Advanced knowledge of and/or can
quickly learn campus and system-wide financial processes and
procedures a plus. This includes proficiency in Berkeley Financial
Systems, BAIRs, CalReporting, CalPlanning, CalAnswers,
BearBuy.Salary & BenefitsThis is a 100% full-time (40 hrs a week)
exempt career position, which is paid monthly and eligible for UC
Benefits.For information on the comprehensive benefits package
offered by the University, please visit the University of
California's Compensation & Benefits website.Under California law,
the University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. The budgeted
salary that the University reasonably expects to pay for this
position is $98,600.00 - $120,000.00.How to Apply
To apply, please submit your resume
and cover letter.Other Information
This is not a visa opportunity.This
position is eligible for up to 20% remote work. Exact arrangements
are determined in partnership with your supervisor to meet role
responsibilities and department needs, and are subject to
change.Conviction History BackgroundThis is a designated position
requiring fingerprinting and a background check due to the nature
of the job responsibilities. Berkeley does hire people with
conviction histories and reviews information received in the
context of the job responsibilities. The University reserves the
right to make employment contingent upon successful completion of
the background check.Equal Employment OpportunityThe University of
California is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or protected veteran
status. For more information about your rights as an applicant,
please see the U.S. Equal Employment Opportunity Commission
poster.The University of California's Affirmative action policy.The
University of California's Anti-Discrimination policy.
Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley
employee is referring you, please ensure you select the Referral
Source of "UCB Employee". Then enter the employee's Name and
Berkeley email address in the Specific Referral Source field.
Please enter only one name and email.
Keywords: University of California-Berkeley, Berkeley , Senior Manager of Budget and Finance (7710U) - #71950, Executive , Berkeley, California
Didn't find what you're looking for? Search again!
Loading more jobs...
