Legal Assistant, Faculty Support Unit Berkeley Law
Company: University of California Berkeley
Location: Berkeley
Posted on: November 17, 2023
Job Description:
About Berkeley
At the University of California, Berkeley, we are committed to
creating a community that fosters equity of experience and
opportunity, and ensures that students, faculty, and staff of all
backgrounds feel safe, welcome and included. Our culture of
openness, freedom and belonging make it a special place for
students, faculty and staff. The University of California,
Berkeley, is one of the world's leading institutions of higher
education, distinguished by its combination of internationally
recognized academic and research excellence; the transformative
opportunity it provides to a large and diverse student body; its
public mission and commitment to equity and social justice; and its
roots in the California experience, animated by such values as
innovation, questioning the status quo, and respect for the
environment and nature. Since its founding in 1868, Berkeley has
fueled a perpetual renaissance, generating unparalleled
intellectual, economic and social value in California, the United
States and the world. We are looking for equity-minded applicants
who represent the full diversity of California and who demonstrate
a sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, gender identity, sexual
orientation, and ethnic backgrounds present in our community. When
you join the team at Berkeley, you can expect to be part of an
inclusive, innovative and equity-focused community that approaches
higher education as a matter of social justice that requires broad
collaboration among faculty, staff, students and community
partners. In deciding whether to apply for a position at Berkeley,
you are strongly encouraged to consider whether your values align
with our Guiding Values and Principles, our Principles of
Community, and our Strategic Plan. At UC Berkeley, we believe that
learning is a fundamental part of working, and our goal is for
everyone on the Berkeley campus to feel supported and equipped to
realize their full potential. We actively support this by providing
all of our staff employees with at least 80 hours (10 days) of paid
time per year to engage in professional development activities. To
find out more about how you can grow your career at UC Berkeley,
visit grow.berkeley.edu. Departmental Overview UC Berkeley's School
of Law is one of the nation's great centers for legal education,
ever exploring and pushing new intellectual boundaries while
tackling urgent, real-world issues. The law school is also known
for its vibrant and engaged community of students and scholars who
are committed to providing leadership and making a difference on
problems of local, national and global import. Currently ranked
among the top law schools in the country, the School of Law has
ambitious development goals as it looks to continue producing
leaders in law, government, and society. The Faculty Support Unit
(FSU) administrative expert provides comprehensive support to Law
School faculty for teaching, research, and pro bono activities. The
incumbent provides administrative assistance to multiple law
professors; performs a broad range of administrative
responsibilities which include: legal word processing; editing,
research; special events coordination; course material compilation
and preparation; financial and budget administration; exam
administration and proctoring; and training and development.
Establish methods for analyzing, prioritizing, organizing, and
completing detailed, complex administrative tasks. Conduct research
and provide analyses and solutions to recurring or unusual
administrative problems. Apply extensive knowledge of University
administrative policies and procedures in addition to principles
and practices of the legal field. Application Review Date The First
Review Date for this job is: November 28, 2023 Responsibilities
Course Material Compilation and Preparation:
Research, locate, organize, and
prepare legal teaching materials for faculty. Determine quantity
and coordinate production of class readers and/or other class
materials with outside vendor as necessary. Proactively track and
monitor readers and other class materials and resolve any
production delays. Distribute materials as required Fiscal and
Budget Administration:
Track and monitor one or more funds
and/or complex contracts and grants utilizing multiple funding
sources, as required. On behalf of faculty, may arrange travel and
compile information and receipts for reimbursements - including
travel, meals, special orders, etc. - in accordance with Law School
and campus policies and procedures. Coordinate with Business Office
staff to complete complex and/or high-volume purchasing activities
using University and/or departmental protocol. Research and respond
to needs for supplies and specialized equipment. Select vendors
and/or substitute vendors and determine acceptable pricing as
required. Legal/Factual Research and Summary Projects:
Perform directed legal research,
either in Law Library or using on-line legal research services
(LexisNexis, Westlaw or other), for faculty teaching, research, and
publication. Perform literature, title, and author search and cite
checking. Ensure conformity with Uniform System of Citation as
applicable. Prepare summary factual information as required using
Excel or related software Word Processing, Editing, and Document
Creation:
Input and edit complex legal research
documents, bibliographies, outlines, class materials,
correspondence, and exams from handwritten, dictated, typed, or
recorded sources. Prepare documents in accordance with the author,
Law School, or publisher's format. Create indexes, table of
contents, spreadsheets, and PowerPoint presentations as requested
by faculty. Prepare judicial clerkship letters in accordance with
Law School policies and procedures. Prepare complex mail merges to
produce form letters, envelopes and mailing labels. Ensure that
final documents are spell-checked and proofread for grammar,
punctuation, sentence structure, and formatting. Archive and delete
documents per campus policy. Inform supervisor of problems
requiring assistance. Exam Administration and Proctoring:
Prepare exam materials and maintain
confidentiality of content. Proctor exams in accordance with Law
School policies. Assist assigned faculty in entering student grades
online in adherence to FERPA laws. Special Event Coordination:
Plan events as required; communicate
with speakers regarding event logistics and/or exhibitors when
applicable; collaborate with staff, Building Services and Media
Services staff as necessary; arrange catering services; coordinate
with graphic artist and printer to develop conference materials;
market the conference; facilitate payment and/or reimbursement of
hotel and/or vendors; prepare thank-you letters for speakers, and
assorted follow-up tasks. Draft correspondence and schedule
appointments, as required. Act as liaison between students and
professors, as necessary. Schedule meetings, reserve rooms, and
prepare and distribute materials for meetings. Training and
Development:
Attend FSU meetings to stay informed
and provide high level customer service and information to faculty.
Proficiently use Microsoft Word, Excel, PowerPoint, Adobe Acrobat,
and the Google productivity suite to complete work and maintain
proficiency with software version updates. Enroll, attend, and
participate in employee development and staff training workshops,
conferences, courses, forums, etc., to gain new knowledge, skills,
and understanding as well as to broaden own technical expertise.
Assist in recruitment, hiring, and training of new employees.
Support other members of FSU and unassigned faculty as necessary.
Perform other duties within the scope of this classification as
assigned. Required Qualifications
Minimum of 6 months administrative
work experience in a fast-paced environment. Broad knowledge of
office environments and executive administrative support needs with
the ability to provide accurate executive level support in a
fast-paced environment. Excellent oral and written communication
skills. Demonstrated commitment to and understanding of diversity,
equity, inclusion, and belonging (DEIB), and ability to apply and
integrate core concepts of DEIB into everyday practice. Must be
committed to creating a community that fosters equity of experience
and opportunity, and ensures that students, faculty, and staff of
all backgrounds feel safe, welcome and included. Must demonstrate a
sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, gender identity, sexual
orientation, and ethnic backgrounds present in our community.
Excellent computer skills with the ability to quickly learn to use
new software and campus specific systems. Must either be
proficient, or be able to become proficient very quickly, using the
Microsoft Office suite and the Google productivity suite. Excellent
organizational and time management skills, including demonstrated
strong attention to detail, ability to prioritize, exercise
initiative, perseverance and sound judgment while effectively
executing numerous projects in a high-pressure, fast-paced
environment. Excellent analytical skills and the ability to resolve
complex problems and discrepancies creatively, while staying within
policies. Ability to work independently as well as in a team
environment and establish and maintain effective working
relationships. Ability to treat sensitive matters with discretion
and tact, to maintain confidentiality, and adhere to FERPA
regulations. Education/Training:
High school diploma and/or equivalent
experience/training. Preferred Qualifications
Ability to be forward thinking and
anticipate problems and solutions. Knowledge and experience working
with high level executives and/or practicing lawyers. Knowledge of
basic legal terminology through experience in legal settings or in
legal studies. Experience with and/or ability to learn University
of California campus specific software and systems. Salary &
Benefits For information on the comprehensive benefits package
offered by the University, please visit the University of
California's Compensation & Benefits website. Under California law,
the University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. The budgeted
salary or hourly range that the University reasonably expects to
pay for this position is $31.15 (Step 5.0) - $32.59 (Step 7.0).
This is a 100%, full-time (40 hours
per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly. This is a hybrid
position, eligible for up to 20% remote capability. How to Apply To
apply, please submit your resume and cover letter. Conviction
History Background This is a designated position requiring
fingerprinting and a background check due to the nature of the job
responsibilities. Berkeley does hire people with conviction
histories and reviews information received in the context of the
job responsibilities. The University reserves the right to make
employment contingent upon successful completion of the background
check. Other Information This position is governed by the terms and
conditions in the agreement for the Clerical & Allied Services Unit
(CX) between the University of California and Teamsters Local 2010.
The current bargaining agreement manual can be found at:
http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity The University of California is an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or protected veteran status. For more
information about your rights as an applicant, please see the U.S.
Equal Employment Opportunity Commission poster. For the complete
University of California nondiscrimination and affirmative action
policy, please see the University of California Discrimination,
Harassment, and Affirmative Action in the Workplace policy.
Keywords: University of California Berkeley, Berkeley , Legal Assistant, Faculty Support Unit Berkeley Law, Legal , Berkeley, California
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