Executive Assistant to the Division Chief
Company: Stanford Medicine
Location: Berkeley
Posted on: May 15, 2022
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Job Description:
Pay Grade: F
FTE: 100%
Work Location: Hybrid (on and off-site)
The Department of Pediatrics, Division of Gastroenterology,
Hepatology and Nutrition (Pediatric GI Division) is seeking an
Executive Assistant ( Administrative Associate 3) position to
independently provide high-level of administrative and operational
support to the Division Chief in most aspects of his
administrative, clinical, educational and research
responsibilities. This position is critical to the Division as it
provides a work environment that would allow the Chief to focus on
critical and strategic issues by knowing the operational aspects
are being handled in an effective and efficient manner. The
Executive Assistant must apply critical thinking to anticipate and
aid with the needs of the Chief's leadership role. This position
requires high discretion and independent judgment to manage the job
responsibilities which will involve problem solving of operational
issues and handling sensitive and confidential matters; applying
basic analytical skill to existing policies and concepts, serving
as the liaison to the campus community, faculty, staff and external
organizations; managing the administrative and operational
functions for the Chief such as overseeing the Chief's email and
calendar, and scheduling and responding to emails/requests on the
Chief's behalf. In addition to the above, the incumbent will
provide support to the Division on coordinating various events and
managing our internal manual of operations.
The Pediatric GI Division has -30 pediatric gastroenterologists
with nationally recognized expertise through their research,
teaching, and clinical programs which attracts leading candidates
to their fellowship program. We have a mission of healing children
with digestive disease through innovation. Our Pediatric GI
Specialty provide comprehensive GI care to children throughout our
region. We lead global destination programs that deliver highly
specialized care and train the next generation of pediatric
gastroenterologists, and inspire hope through innovation. Our high
quality, collaborative care is driven by cutting-edge research and
active partnerships between doctors, nurses, and staff throughout
the Stanford Children's Health network, scientists at Stanford
University, and patient families.
The Division is rapidly expanding with long-tenured faculty, staff,
and leadership. The Executive Assistant will have a great deal of
exposure to clinical and research areas and will be communicating
with a broad range of individuals at the Executive level,
internally and externally. Within the Division, there is a strong
operations team of about 10 members to support and collaborate with
this position. We are a supportive group that prioritize
well-being, with many team events and opportunities for
professional development and personal growth. We value balancing
home and work life. We foster an environment that leads to
fulfilling and rewarding careers at Stanford University for all
staff. The Executive Assistant will play a pivotal role in our
Division's administrative functions and participate in events and
executive initiatives.
The Executive Assistant will also be part of the Department of
Pediatrics, the second largest Department in the School. The
Department of Pediatrics is a dynamic, stimulating place to work
and because we are focused on growth and improved excellence, our
staff have particularly challenging and rewarding roles. The
Department hosts many events and training opportunities, and is a
place where staff are nurtured.
Duties include:
* - Other duties may also be assigned
DESIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or
combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
CERTIFICATIONS & LICENSES:
None
PHYSICAL REQUIREMENTS*:
* - Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
WORKING CONDITIONS:
Additional Information
Keywords: Stanford Medicine, Berkeley , Executive Assistant to the Division Chief, Other , Berkeley, California
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