Undergraduate Student Advisor
Company: University of California
Posted on: June 18, 2022
At the University of California, Berkeley, we are committed to
creating a community that fosters equity of experience and
opportunity, and ensures that students, faculty, and staff of all
backgrounds feel safe, welcome and included. Our culture of
openness, freedom and belonging make it a special place for
students, faculty and staff.
The University of California, Berkeley, is one of the world's
leading institutions of higher education, distinguished by its
combination of internationally recognized academic and research
excellence; the transformative opportunity it provides to a large
and diverse student body; its public mission and commitment to
equity and social justice; and its roots in the California
experience, animated by such values as innovation, questioning the
status quo, and respect for the environment and nature. Since its
founding in 1868, Berkeley has fueled a perpetual renaissance,
generating unparalleled intellectual, economic and social value in
California, the United States and the world.
We are looking for equity-minded applicants who represent the full
diversity of California and who demonstrate a sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and
equity-focused community that approaches higher education as a
matter of social justice that requires broad collaboration among
faculty, staff, students and community partners. In deciding
whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding
Values and Principles, our Principles of Community, and our
The Department of Spanish and Portuguese at the University of
California, Berkeley is a medium-sized one, big enough to offer a
wide variety of approaches to teaching and research yet small
enough to afford students at both the graduate and undergraduate
level personal attention and mentoring. We offer an abundance of
opportunities to learn and achieve mastery of the languages and
cultures we study, which include Catalan, Nahuatl, Portuguese,
Romance Studies, and Spanish. Our programs are specially designed
for highly motivated students with a passion for other languages,
literatures, and cultures, for imaginative approaches to these, and
for the careful crossing of traditionally defined geographic,
linguistic and disciplinary borders.
Application Review Date
The First Review Date for this job is: 05/31/2022. For full
consideration, please apply by June 1.
* Provides advice and assistance to students on all aspects of
their academic experience, including progression and requirement
matters for the department and collecte.
* Advises on complex transfers from other institutions such as
those in the midst of advanced degree completion and coursework in
* Designs and facilitates orientation sessions for incoming
* Evaluates and advises students in petitions for exceptions to
* Identifies students with GPA or progress problems, advises
students, and recommends appropriate courses of action by the
department /college (e.g., academic probation, dismissal).
* Advises on special eligibility requirements such as Honors
* Confirms that students have met requirements for degree
completion when there are no clear precedents or articulations,
such as interdisciplinary programs or when transfer work is
* Advises students on a wide range of course possibilities and/or
ways to complete degree requirements that may not be clearly
* Advises students on strategies to prepare themselves for double
* Determines barriers, distractions, and complications affecting a
student's academic success, helps students recognize these key
non-academic issues, and makes appropriate referrals for additional
therapeutic counseling and / or assistance from other units.
Department & Class Scheduling:
* Primary scheduler for the department who is responsible for the
overall curricular planning and scheduling of courses and
* Advises faculty on determining course scheduling needs for
student progression to graduation.
* Takes the lead on managing departmental course submissions to the
Committee on Courses of Instruction of the Academic Senate for all
new and modification submissions.
* Advises faculty on the course approval process and provides
support in drafting submissions.
* Works with the faculty advisors to review programs to better
serve students' needs.
* Serves as backup scheduler for the cluster unit.
* Advises new and continuing instructors on student advising issues
and relevant departmental/college and university policies and
* Participates in planning academic curriculum in collaboration
with chair and faculty, and with other departments, to ensure
student's progress through course sequences, avoid conflicts, and
ensure compliance with organization-wide policies.
* Administers the undergraduate honor's awards programs for the
* Actively participates in commencement planning activities each
Department Website Maintenance:
* Primary administrator of the departmental website. Responsible
for timely maintenance and updates.
* Attends campus-wide and college-level undergraduate advising
meetings, and tracks and reports back to the department about any
changes related to undergraduate affairs. In consultation with the
supervisor, identifies and implements annual professional
development goals. Examples might include special projects, or
participating in professional associations, training programs, or
campus committees. Workshops and seminars may focus on topics such
as professional skill development, planning in higher education,
and developing and maintaining expertise on various computer
systems and computer software.
* Working knowledge of advising and counseling techniques.
* Experience advising students in an academic department or program
on academic matters, courses, enrollment, and issues affecting
* Strong analytical skills in judgment, decision-making, and
* Well organized and service-oriented with the ability to
independently manage multiple projects and set priorities.
* Able to identify measures of system performance and actions to
* Demonstrated ability to develop original ideas to solve problems
and take initiative.
* Thorough knowledge of, or the ability to learn, department and
college policies, procedures, and requirements including, but not
limited to, knowledge of departmental principles and procedures
involved in risk assessment and evaluating risks as to likelihood
* Solid verbal and written communication skills.
* Excellent active listening skills and interpersonal communication
skills in one-on-one and group settings.
* Multicultural competencies; ability to work with diverse
* Active listening and critical thinking skills.
* Ability to use discretion and maintain confidentiality.
* Ability to work under pressure to meet strict deadlines.
* Ability to conceptualize, design, and implement undergraduate
enrichment programs, which involve multiple tasks, priorities, and
* Ability to be resourceful, creative, innovative, and
* Ability to work effectively as an individual and as a team
* Strong computer skills including Microsoft Suite, Google
applications, and database management systems.
* Experience planning meetings, events, and workshops and excellent
* Demonstrated language skills in Spanish.
* Bachelor's degree in related area and/or equivalent
* Knowledge of, or the ability to learn, University-specific
computer application programs and knowledge of the University.
* Including, but not limited to, the Course Management System
(CMS), CalCentral, Student Information System (SIS), and Berkeley
Online Advising (BOA) systems.
* Working experience in a professional setting; flexibility and
adaptability to meet the dynamic needs of an academic
* High level of organizational skills and attention to detail.
* Work with academic advising experience at the undergraduate level
* Familiarity with Spanish and Portuguese language and culture
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position,
which is paid monthly and eligible for full UC Benefits. Annual
salary is commensurate with experience within the range of
$60,000.00 - $70,000.00. For information on the comprehensive
benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment
when applying. Please upload the document in the Resume section,
then skip the (optional) Cover Letter upload section.
This is a hybrid position, with 40% remote work eligibility.
Conviction History Background
This is a designated position requiring fingerprinting and a
background check due to the nature of the job responsibilities.
Berkeley does hire people with conviction histories and reviews
information received in the context of the job responsibilities.
The University reserves the right to make employment contingent
upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or protected veteran status. For more
information about your rights as an applicant see:
For the complete University of California nondiscrimination and
affirmative action policy see:
Keywords: University of California, Berkeley , Undergraduate Student Advisor, Other , Berkeley, California
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