Operations Lead (7377U) - 56463

Company: College of Charleston
Location: Berkeley
Posted on: September 21, 2023

Job Description:

Operations Lead (7377U) - 56463 About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our , our , and our . At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit . Departmental Overview The Berkeley School of Education at the University of California is home to a diverse group of students and faculty joined by their common interests in understanding and improving the complex world of education. We are committed to providing and cultivating the very best in educational scholarship, innovation, and professional leadership. The mission of the Leadership Programs is to develop and sustain a diverse community of equity and justice focused teacher, school, and system leaders who transform public education especially for marginalized and historically underserved students. We engage in applied synergistic investigations and the development of innovative practices around this common purpose. Application Review Date The First Review Date for this job is: 08/22/2023. Responsibilities Administrative Operations (40%)

• Serves as a resource on BSE policies and procedures to Assistant Dean and Directors within the Leadership Programs.
• Serves as a point of contact for the leadership program academic and administrative staff human resource action.
• Regularly consults and collaborates with BSE human resources on staff job posting, academic appointment, and student hiring.
• Collaborates with Berkeley Way West Facilities to initiates office/cubicle moves & repairs, equipment installations.
• Collaborates with student services to submit and monitor PLI and LEAD student scholarship distributions.
• Liaises with BSE Business Services Office to ensure proper expense/payroll allocations on Leadership Funds.
• Liaises with BSE IT for IT issues, such as new hire computer set ups both on-campus and remote.
• Analyzes and coordinates work space assignments, needs, and relocations.
• Develops and monitors internal administrative processes for efficiency and effectiveness. Recharges, Invoicing (15%)
  • Performs recharge administration for purchases made with team Event Planner card Prepares documentation for team purchases made with Leadership Program Blu Card.
  • Manages monthly invoicing and interacts with local school districts, international clients, as well as vendors. Contracts and Agreements (15%)
    • Liaises with campus contracts and grants office on domestic and international agreements and grants.
    • Provides input into non-technical portions of service agreements and contracts in conjunction with Assistant Dean and Directors.
    • Creates draft campus contracts in consultation with Assistant Dean and Directors of Leadership Programs.
    • Liaises with outside entities regarding campus contracts. Human Resources and Supervision (15%)
      • Consults with the Assistant Dean and project and program directors to assess and support staffing and personnel needs, including the following:
      • Trains, mentors and develops direct reports.
      • Conducts regular check-in meetings/conversations with direct reports and delivers performance reviews in accordance with campus policies.
      • Leads and develops Leadership Programs specific internal new hire onboarding process supervises Operations Team members and/or Leadership Program student assistants.
      • Develops metrics for assessing successful execution of job responsibilities and holds direct reports accountable for achieving goals.
      • Conducts regular check-in meetings/conversations with direct reports and delivers performance reviews in accordance with campus policies.
      • Develops and implements performance improvement plans, including execution of disciplinary actions, as needed. Other Duties (15%)
        • Serves on BSE committees, representing department/unit as needed and by request.
        • Acts as safety coordinator for the Leadership Program team as needed.
        • Professional development. Required Qualifications
          • Knowledge of and/or can quickly learn University rules and regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management.
          • Strong Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
          • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
          • Solid knowledge of commonly used computer application programs.
          • Intermediate knowledge of Excel, Word, Google Drive.
          • Strong skills in short-term planning, analysis, problem-solving, and customer service.
          • Ability to use discretion and maintain confidentiality.
          • Bachelor's degree in related area and/or equivalent/training. Preferred Qualifications
            • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
            • Strong organization and project management skills Salary & Benefits This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. For information on the comprehensive benefits package offered by the University, please visit the University of California's website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $77,600.00 - $93,000.00. How to Apply
              • To apply, please submit your resume and cover letter. Other Information
                • This is not a visa opportunity.
                • This position is eligible for up to 20% remote work. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see poster. For the complete University of California nondiscrimination and affirmative action policy, please see the University of California policy. To apply, visit Copyright 2022 Jobelephant.com Inc. All rights reserved. jeid-58cff21251a184409c2aabb5f7afdfc9
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Keywords: College of Charleston, Berkeley , Operations Lead (7377U) - 56463, Other , Berkeley, California