Department Scheduler & Enrollment Coordinator (4523U) Job 58014 - MATH Department
Company: College of Charleston
Posted on: November 19, 2023
Department Scheduler & Enrollment Coordinator (4523U) Job 58014
- MATH Department About Berkeley At the University of California,
Berkeley, we are committed to creating a community that fosters
equity of experience and opportunity, and ensures that students,
faculty, and staff of all backgrounds feel safe, welcome and
included. Our culture of openness, freedom and belonging make it a
special place for students, faculty and staff. The University of
California, Berkeley, is one of the world's leading institutions of
higher education, distinguished by its combination of
internationally recognized academic and research excellence; the
transformative opportunity it provides to a large and diverse
student body; its public mission and commitment to equity and
social justice; and its roots in the California experience,
animated by such values as innovation, questioning the status quo,
and respect for the environment and nature. Since its founding in
1868, Berkeley has fueled a perpetual renaissance, generating
unparalleled intellectual, economic and social value in California,
the United States and the world. We are looking for equity-minded
applicants who represent the full diversity of California and who
demonstrate a sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender identity,
sexual orientation, and ethnic backgrounds present in our
community. When you join the team at Berkeley, you can expect to be
part of an inclusive, innovative and equity-focused community that
approaches higher education as a matter of social justice that
requires broad collaboration among faculty, staff, students and
community partners. In deciding whether to apply for a position at
Berkeley, you are strongly encouraged to consider whether your
values align with our , our , and At UC Berkeley, we believe that
learning is a fundamental part of working, and our goal is for
everyone on the Berkeley campus to feel supported and equipped to
realize their full potential. We actively support this by providing
all of our staff employees with at least 80 hours (10 days) of paid
time per year to engage in professional development activities. To
find out more about how you can grow your career at UC Berkeley,
visit . Departmental Overview One of the most distinguished
departments of mathematics in the world, the Department of
Mathematics is also one of the largest teaching departments within
the College of Letters and Science. With approximately 55
ladder-rank faculty, 30 emeriti faculty, 30 visiting teaching
faculty and special research visitors, 18 career staff, about 300
Graduate Student Instructors, 100 Readers, and 5 Work Study
employees, the department offers about 20,000 enrollments annually
to graduate and undergraduate students. Under the general
supervision of the Assistant Director of Curriculum Management, the
Scheduler and Enrollment Coordinator serves as the department's
primary scheduler and manages enrollment for one of the largest
teaching academic units on campus; oversees the textbook program,
facilitates DSP accommodations and overall serves as an integral
part of the Mathematics student services team. Application Review
Date The First Review Date for this job is: September 1, 2023
Responsibilities 45% SCHEDULING AND COURSE SUPPORT:
- Leads department academic scheduling and managing room
assignments. Examples include: Undergraduate courses (including
lectures and discussion sections) - Fall, Spring and Summer.
Graduate courses Midterm exam room reservations Final examinations
DSP accommodations for exams Math 290 seminars Putnam Competition
- Sets up special courses, incl. but not limited to MATH 49, MATH
98/198, MATH 99/199, MATH 196 and MATH 197.
- Partners with Student Learning Center (SLC) to schedule adjunct
courses in Fall, Spring, and Summer (Summer Bridge program).
- In consultation with the Assistant Director of Curriculum
Management, makes adjustments to class sizes and numbers of
- Tracks teaching assignments, identifies gaps, and informs all
stakeholders about problems and changes.
- Devises solutions to classroom space and scheduling problems,
taking into account the curriculum needs of students, the needs of
faculty, and available options.
- Makes room change requests as needed.
- Manages instructors' access in SIS Campus Solutions, ensures
their access to rosters and grading.
- Monitors submission of grades and tracks incompletes.
- Manages the data confirmation process for course
- Resolves CSIR Error Reports.
- Supports the Department's supplemental DSP exam services.
- Other functions related to scheduling and instructional
support, as needed. 25% ENROLLMENT:
- Manages enrollment functions, including but not limited to:
Tracks enrollment levels Serves as the primary source of contact
for enrollment support for instructors and students Monitors and
processes waiting lists Negotiates course enrollment limits with
instructors Consults with instructor of graduate classes to clarify
their expectations for undergraduate students who can participate
in their classes; Sets up process to collect undergraduate
applications for Mathematics graduate courses Fields in-person,
telephone and email inquiries. Responds to enrollment-related
inquiries on EdStem Manages concurrent enrollment applications,
taking into account the space available in classrooms, course
enrollment limits, and instructor feedback 5% STUDENT ADVISING:
Provide additional assistance and support to the Undergraduate and
Graduate advising teams. Advising duties may include, but are not
limited to, advising UC and non-UC students participating through
departmental exchange programs, concurrent enrollment, and summer
sessions. 5% TEXTBOOK MANAGEMENT:
- Serves as primary department contact for publishers.
- Coordinates desk copy distribution and collection.
- Collaborates with the Curriculum Committee on textbook
- Maintains textbook library - distributes textbooks to GSI and
collects them at the end of the semester.
- Submits semesterly course reserves.
- Other textbook-related functions, as needed. 5%
- In consultation with Assistant Director of Curriculum
Management, communicates to instructors and students. Examples
include: Enrollment deadline reminders Course promotions Course
Changes Grading deadlines 5% EVENTS:
- Supports events that include commencement, student orientation,
GSI orientation, new instructor orientation, visiting student
program events, and others. 5% PROFESSIONAL DEVELOPMENT:
- Maintains and updates working knowledge of curriculum planning,
scheduling and student services advising by participating in campus
organizations, networking with peers, and attending required
training. 5% Other duties as assigned. Required Qualifications
- Strong interpersonal skills to work with and gain trust from
department senior management,
- Multicultural competencies; ability to work with diverse
- Demonstrable collaborative skills.
- Embraces the strategic goal to create an equitable and
inclusive program that fully honors the diversity of our students,
faculty and staff, and expands possibilities for those from
underserved backgrounds and communities.
- Proven ability in problem identification, reasoning, analysis
to identify trends.
- Ability in problem identification, reasoning, ability to
develop original ideas to solve problems, persuasion,
- Proven ability to find solutions to conflicting
- Skills in monitoring/assessing people, processes or services,
to make improvements.
- Excellent written and verbal communication skills.
- Customer service orientation and ability to be flexible and
adaptable to change.
- Experience in program planning and administration.
- Attention to detail and ability to prioritize multiple tasks
and meet competing deadlines.
- Bachelor's degree in related area and / or equivalent
experience / training. Preferred Qualifications
- Thorough knowledge of common University-specific computer
- Proficiency with MAC desktop applications for word processing
and data management.
- Familiarity with Course Management System, Campus Solutions,
and Cal Central.
- Thorough knowledge of department, organization, and University
policies, procedures, and directives.
- Thorough knowledge of department and school / college general
and major course and degree requirements.
- Knowledge of campus policies and procedures pertaining to
undergraduate education, curriculum, confidentiality (FERPA) and
related areas. Salary & Benefits For information on the
comprehensive benefits package offered by the University, please
visit the University of California's website. Under California law,
the University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. The budgeted
salary or hourly range that the University reasonably expects to
pay for this position is $75,000 - $85,000. Conviction History
Background This is a designated position requiring fingerprinting
and a background check due to the nature of the job
responsibilities. Berkeley does hire people with conviction
histories and reviews information received in the context of the
job responsibilities. The University reserves the right to make
employment contingent upon successful completion of the background
check. Mandated Reporter This position has been identified as a
Mandated Reporter required to report the observed or suspected
abuse or neglect of children, dependent adults, or elders to
designated law enforcement or social service agencies. We reserve
the right to make employment contingent upon completion of signed
statements acknowledging the responsibilities of a Mandated
Reporter. Equal Employment Opportunity The University of California
is an Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or protected veteran status. For more
information about your rights as an applicant, please see the
poster. For the complete University of California nondiscrimination
and affirmative action policy, please see the University of
California policy. To apply, visit Copyright 2022 Jobelephant.com
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Keywords: College of Charleston, Berkeley , Department Scheduler & Enrollment Coordinator (4523U) Job 58014 - MATH Department, Other , Berkeley, California
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