Program Coordinator (4722C), Center for Korean Studies, Inst East Asian Studies - #70251
Company: University of California-Berkeley
Location: Berkeley
Posted on: September 2, 2024
Job Description:
Apply for JobJob ID70251
LocationMain Campus-Berkeley
Full/Part TimePart Time
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About Berkeley
At the University of California, Berkeley, we are committed to
creating a community that fosters equity of experience and
opportunity, and ensures that students, faculty, and staff of all
backgrounds feel safe, welcome and included. Our culture of
openness, freedom and belonging make it a special place for
students, faculty and staff.The University of California, Berkeley,
is one of the world's leading institutions of higher education,
distinguished by its combination of internationally recognized
academic and research excellence; the transformative opportunity it
provides to a large and diverse student body; its public mission
and commitment to equity and social justice; and its roots in the
California experience, animated by such values as innovation,
questioning the status quo, and respect for the environment and
nature. Since its founding in 1868, Berkeley has fueled a perpetual
renaissance, generating unparalleled intellectual, economic and
social value in California, the United States and the world.We are
looking for equity-minded applicants who represent the full
diversity of California and who demonstrate a sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and
equity-focused community that approaches higher education as a
matter of social justice that requires broad collaboration among
faculty, staff, students and community partners. In deciding
whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding
Values and Principles, our Principles of Community, and our
Strategic Plan.At UC Berkeley, we believe that learning is a
fundamental part of working, and our goal is for everyone on the
Berkeley campus to feel supported and equipped to realize their
full potential. We actively support this by providing all of our
staff employees with at least 80 hours (10 days) of paid time per
year to engage in professional development activities. To find out
more about how you can grow your career at UC Berkeley, visit
grow.berkeley.edu.Departmental OverviewThe Institute of East Asian
Studies (IEAS) at UC Berkeley promotes teaching and research on
East Asia and Southeast Asia in all disciplines and professional
programs. The Institute and its regional centers sponsor a wide
variety of activities including academic seminars, conferences and
colloquia series, public lectures, cultural events, and other
programs with the mission to foster interaction and facilitate
deeper understanding among the academic, business, and professional
communities on issues concerning the Asia-Pacific region.Position
SummaryIn consultation with the Center for Korean Studies (CKS)
Faculty Chair and Program Director, the CKS Program Coordinator
(Blank Assistant 3) will independently manage the Center's large
and vigorous visiting scholar program (20-30 scholars annually),
including attending to the invitation process, securing appropriate
visas, overseeing the arrival/departure process, as well as
developing activities to enhance the visitors' academic experience
at Berkeley (e.g. arranging field trips, organizing visiting
scholar seminars, and other activities). The Program Coordinator
also assists with conference/event planning, guest speaker travel
arrangements, general center administration, and processes a
variety of operational and financial transactions and services,
such as travel and entertainment reimbursement requests, and
purchasing of event and office supplies.Application Review DateThe
First Review Date for this job is:
06/27/2024.ResponsibilitiesManage Visiting Scholar Program
Review initial inquiries to the
Center, and determine the applicant's eligibility for the program.
Refer appropriate candidates to the CKS Chair for review.Prepare
requests to SHARE Region/Visiting Scholar and Postdoc Affairs
(VSPA) for visiting scholar status for researchers and postdoctoral
fellows.Determine needs of each scholar as to visa authorizations,
sending out any required forms and/or letters of invitation and
work with visiting scholars to secure visas.Advise faculty and
foreign and domestic scholars/postdoctoral fellows. Resolve
frequent complex problems, interpreting guidelines regarding
visa/foreign scholar issues, including renewals, extensions, and
special immigration situations.Correspond with all scholars and
prepare for their arrival, contacting proper faculty to arrange for
meetings, and managing visitor orientation.Allocate office space
for CKS. Manage facilities, including furniture and IT needs.Act as
a liaison throughout the campus with relevant offices such as SHARE
Region, Berkeley International Office, VSPA, etc, and departments,
independently providing guidance and interpretation (both written
and verbal) of University policies, procedures and general
navigation through Berkeley policies.Under general supervision,
organize conference logistics, and assist with other center events
(lectures, symposia, conferences, and the like).
Make travel arrangements, including
complex international itineraries requiring visas. Complete ticket
purchases through ConnexUC (the University's travel
portal).Negotiate contracts with vendors and supervise activities
of caterer and staff assistants.Independently design and generate
printed and online publicity. Correspond with all participants as
needed to develop such materials.Attend to all aspects of planning.
Choose venues, liaise with local staff, oversee duplication and
mailing of papers to participants and attendees, and supervise
local contractors.Following the event, process participants' travel
expense vouchers and check requests for payment to vendors using
appropriate campus procedures.Coordinate special events, such as
celebrating a major center/unit milestone, anniversary, and the
like.Other Duties Assigned
Works with department management to
update/review/revise website to better communicate organization's
mission, requiring substantive knowledge of organization's goals
and objectives.Determines need for general office equipment and
supplies. Orders supplies in consultation with Program
Director.Provides guidance to other Administrative Assistants on
procedures, practices, and implementation of policies, including
those which are particularly complex.Under general supervision,
prepares budget for contract and grant proposals. Administers
contracts and grants with multiple fund sources. Assists principal
investigators on researching, compiling, and preparing grant
proposals.Required Qualifications
Thorough knowledge in administrative
procedures and processes including word processing, spreadsheet and
database applications.Knowledge of and/or can quickly learn campus
policies and procedures to support effective operations of an
independent Organized Research Unit, particularly in the areas of
visiting scholar administration, fiscal operations, and events
organization.Requires excellent verbal and written communication
skills, active listening, critical thinking, multi-tasking and time
management skills to manage work flow accordingly. Demonstrated
administrative experience, tact and diplomatic skill to interact
effectively with academic and faculty members from the U.S., Korea,
and elsewhere. Intermediate to advanced skill and/or can quickly
learn Bearbuy, Travel & Entertainment, and other UC web-based
systems used for reimbursement, purchasing, and general center
administration.Requires interpersonal and work leadership skills to
provide guidance to other nonexempt personnel.Knowledge of and/or
can quickly learn University business processes to process purchase
orders, reimbursements, and other payments. Applies advanced
knowledge of and/or can quickly learn immigration law, UC Berkeley
visiting scholar administrative practices, keeping in mind cultural
expectations/practices in Korea.Ability to take initiative,
organize and prioritize tasks to follow through on projects with
attention to detail, and meet deadlines. Ability to interact
tactfully and professionally with diverse academic and diplomatic
communities.Fluency in Korean to effectively manage visiting
scholar program in which most participants have limited knowledge
of English.High School Diploma or equivalent and/or equivalent
experience/training.Salary & BenefitsThis is a 80% (32 hrs a week)
non-exempt career position, which is paid hourly and eligible for
UC Benefits. For information on the comprehensive benefits package
offered by the University, please visit the University of
California's Compensation & Benefits website.Under California law,
the University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. The budgeted
salary or hourly range that the University reasonably expects to
pay for this position is $28.44 (Step 1) - $34.14 (Step 9).How to
Apply
To apply, please submit your resume
and cover letter.Other InformationThis position is governed by the
terms and conditions in the agreement for the Clerical & Allied
Services Unit (CX) between the University of California and
Teamsters Local 2010. The current bargaining agreement manual can
be found at:
http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
This is not a visa
opportunity.Conviction History BackgroundThis is a designated
position requiring fingerprinting and a background check due to the
nature of the job responsibilities. Berkeley does hire people with
conviction histories and reviews information received in the
context of the job responsibilities. The University reserves the
right to make employment contingent upon successful completion of
the background check.Equal Employment OpportunityThe University of
California is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or protected veteran
status. For more information about your rights as an applicant,
please see the U.S. Equal Employment Opportunity Commission
poster.The University of California's Affirmative action policy.The
University of California's Anti-Discrimination policy.
Keywords: University of California-Berkeley, Berkeley , Program Coordinator (4722C), Center for Korean Studies, Inst East Asian Studies - #70251, Other , Berkeley, California
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