Transaction Specialist Assistant (4722C), Bears Region - #70555
Company: University of California-Berkeley
Location: Berkeley
Posted on: September 3, 2024
Job Description:
Apply for JobJob ID70555
LocationMain Campus-Berkeley
Full/Part TimeFull Time
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About Berkeley
At the University of California, Berkeley, we are committed to
creating a community that fosters equity of experience and
opportunity, and ensures that students, faculty, and staff of all
backgrounds feel safe, welcome and included. Our culture of
openness, freedom and belonging make it a special place for
students, faculty and staff.The University of California, Berkeley,
is one of the world's leading institutions of higher education,
distinguished by its combination of internationally recognized
academic and research excellence; the transformative opportunity it
provides to a large and diverse student body; its public mission
and commitment to equity and social justice; and its roots in the
California experience, animated by such values as innovation,
questioning the status quo, and respect for the environment and
nature. Since its founding in 1868, Berkeley has fueled a perpetual
renaissance, generating unparalleled intellectual, economic and
social value in California, the United States and the world.We are
looking for equity-minded applicants who represent the full
diversity of California and who demonstrate a sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and
equity-focused community that approaches higher education as a
matter of social justice that requires broad collaboration among
faculty, staff, students and community partners. In deciding
whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding
Values and Principles, our Principles of Community, and our
Strategic Plan.At UC Berkeley, we believe that learning is a
fundamental part of working, and our goal is for everyone on the
Berkeley campus to feel supported and equipped to realize their
full potential. We actively support this by providing all of our
staff employees with at least 80 hours (10 days) of paid time per
year to engage in professional development activities. To find out
more about how you can grow your career at UC Berkeley, visit
grow.berkeley.edu. Departmental OverviewBerkeley Regional Services
(BRS) provides reliable, high quality administrative support for UC
Berkeley in the areas of Business & Financial Services, Human
Resources & Academic Personnel Support, and Research
Administration.This position has regular and continuous interaction
with all levels of staff. Under the general supervision of the HR
Supervisor and Transaction Team Leads, this position is
independently responsible for the coordination of data entry for
employee lifecycle at UCB (e.g. hire, appointment adjustments,
payroll, separations, etc.). This includes conducting research and
correcting problems based on policy interpretation, both oral and
written, providing consultation and responding to inquiries from
managers and employees; implementing new policies and procedures;
documenting data actions; auditing records; and participating in
related BRS / BEARS departmental committees. This position also
provides assistance, back up, and training in all transaction team
related areas in the unit.This is a crucial position that is
responsible for providing professional and timely business services
of a consistent high quality and detail. The attentiveness,
accuracy, responsiveness, and level of initiative in problem
resolution significantly impact the coordination and timeliness of
response and services. This position must take the initiative to
develop and maintain strong, constructive relationships with staff,
managers, campus and other service providers. Incumbent must
develop and maintain a functional understanding of each customer's
operational unit, have the ability to accurately research problems
that arise, resolve issues, and communicate them effectively with
employees and management as appropriate. Application Review DateThe
First Review Date for this job is: Tuesday, July 18, 2024
ResponsibilitiesUCPath and other Pay Systems Coordination
Use various systems and reports to
ensure timely, accurate payroll and personnel process for
employees, including: time reporting input, adjustments, accruals,
researching and resolving errors, interpreting policies and
contracts, ensuring compliance with personnel and payroll policies
and procedures Investigate and develop solutions to problems in
various HR and payroll systems. Applies timekeeping and/ or payroll
concepts to perform complex analysis regarding pay processing
adjustment, including retroactive pay and overpayments for
employees in multiple bargaining units and unrepresented.Performs
payroll and leave audits to ensure accurate pay, avoiding
overpayment issues and adherence to University policies, Bargaining
Unit Agreements and employment laws.Coordinate and ensure accurate
timely processes for mass transactions (i.e. hires, separations,
etc.): organize meetings and trainings, develop new documents and
procedures as necessary. Maintain detailed knowledge of University
infrastructure, policies and procedures, and collective bargaining
agreements.Create, proofread, edit, update, and ensure timely
distribution of: various documents, correspondence, operational
calendar, manuals, etc. Ensure above materials are in proper
business formats, accurate, grammatically correct, and handled
confidentially, as required.UCPath and Other HR Systems
Coordination
Enters employee information into
UCPath and other HR systems for new hires, change of status,
terminations, etc. ensuring that the data is correct and
consistent. Ensures Audits for employee information and appointment
information entered into UCPath and other HR systems are done
accurately and promptly. Support and assist with on-boarding
clients as needed.Responsible for individual workload and time
management with respect to work completion. This includes making
workload decisions as needed and escalating insufficient/excessive
work situations.Reporting
Prepare, format, and analyze reports
and data compiled from various systems. Utilize Follow up and
resolve any problems related to the above. Runs reports on
department staff for department managers and supervisors.Customer
Relations, Peer and Internal Collaboration, and Communications
Greet, direct, and provide
information in a professional manner via phone, in person, and
online in BRS ticketing system to employees, managers, campus
units, and others regarding: general UCPath information, specific
UCPath inquiries from employees, Consults with Generalists and BRS
managers when working on non-routine issues of complex or sensitive
nature. Collaborate with the UCB Central Payroll Office and UCPath
to resolve complex department payroll issues and data
issues.Participate in staff meetings and represents unit in
departmental planning committees and with campus entities.
Communicate with supervisor and team leads on workload, ability to
meet deadlines, system functionality, etc.Recommend and implement
procedural changes for internal BEARS Region operations
manuals.Administrative Support
Develop and implement a document
(both electronic and hard copy) control system in an effort to keep
sensitive business and transaction team records and files
"up-to-date" with the most relevant and current information (as
required by policy or statute of limitations).Organize, label/code,
update and maintain departmental filing by pulling out-of-date
information and redundancies.Manages sensitive and confidential
information regarding both non-represented and bargaining unit
issues. Required Qualifications
Demonstrated payroll and HRIS
experience in a fast-paced settingKnowledge of HR processes and
payroll processes for data entry into HRIS system (e.g. UCPath) and
other systems Demonstrated ability to handle difficult or volatile
situations/individuals effectively.Excellent interpersonal and
customer service skills, and possess a high degree of political
acumen and awareness.Ability to work rapidly and accurately with
pressure of competing deadlines and frequent interruptions in a
fast-paced, frequently changing environmentKnowledge and experience
coordinating, troubleshooting and responding to customer service
requests.Ability to communicate clearly, accurately, and
effectively, both verbally and in writing, with a diverse group,
including staff, co-workers, campus partners, etc.Demonstrated
writing skill, using correct grammar, spelling, and punctuation to
compose and edit documents effectively. Demonstrated knowledge of
proper business formats and ability to prepare professional
documents.Ability to research special projects as assigned and
produces and organizes reports to summarize findings, communicating
the information clearly and effectively.Intermediate knowledge of
PC applications and software (MS Office-Word, Excel, PowerPoint;
G-Suite,Gmail, Google Doc, Google Sheet, Google Calendar, etc.
Smart Sheet, etc.). Must demonstrate ability to learn University
systems. Demonstrated skill to create presentations and appropriate
business documents using said software.Strong organizational
skills, ability to establish priorities and work independently and
as part of a team.Demonstrated record keeping and file management
skills to organize, accurately document, and retrieve data in a
variety of formats (Hard Copy, Electronic, etc.).Demonstrated
experience in establishing priorities, following plans and
completing goals/objectives in a timely manner.Ability to exercise
integrity and discretion in all matters and to protect confidential
information.Ability to directly resolve problems through informal
consultations and discussions at the lowest level possible.Must be
able to lift 15-20 pounds.Education/Training:
High School Diploma or
equivalent.Preferred Qualifications
Knowledge of and/or ability to learn
UC personnel and payroll policies and procedures.Knowledge of
and/or ability to learn UC Union Contracts.Ability to understand,
interpret, and apply University rules, regulations, and policies.
Salary & Benefits For information on the comprehensive benefits
package offered by the University, please visit the University of
California's Compensation & Benefits website.Under California law,
the University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience.
The budgeted salary or hourly range
that the University reasonably expects to pay for this position is
$29.77 - $30.45, Steps 3.0 - 4.0. This is a non-exempt, bi-weekly
paid position.This is a 5.5 month, full-time (40 hours/week),
Limited (temporary) position.This position is eligible for CORE UC
benefits.This is a hybrid friendly position, eligible for 90%
remote capability, as this position is required to be on-site two
(2) full days per month.This position is governed by the terms and
conditions in the agreement for the Clerical & Allied Services Unit
(CX) between the University of California and Teamsters Local 2010.
The current bargaining agreement manual can be found at:
http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
How to ApplyTo apply, please submit your resume and cover letter.
Conviction History BackgroundThis is a designated position
requiring fingerprinting and a background check due to the nature
of the job responsibilities. Berkeley does hire people with
conviction histories and reviews information received in the
context of the job responsibilities. The University reserves the
right to make employment contingent upon successful completion of
the background check.Other InformationThis position is not eligible
for visa sponsorship. Equal Employment OpportunityThe University of
California is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or protected veteran
status. For more information about your rights as an applicant,
please see the U.S. Equal Employment Opportunity Commission
poster.For the complete University of California nondiscrimination
and affirmative action policy, please see the University of
California Discrimination, Harassment, and Affirmative Action in
the Workplace policy.
Keywords: University of California-Berkeley, Berkeley , Transaction Specialist Assistant (4722C), Bears Region - #70555, Other , Berkeley, California
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