Shipping/ Materials Specialist
Company: LTD Global, LLC
Posted on: January 12, 2022
Under minimal supervision, makes final decisions on the method of
packaging and transport of all material(s) and equipment being
shipped from the organization. Independently negotiates best
shipping rates and ensures that requester delivery requirements are
Provides guidance and expertise to management and/or divisions on
technical, systems and or process related topics. Communicates and
represents the organization to customers, the public, government
and other external sources.
Performs and is recognized as Acting Subject Matter Expert (SME)
for the organization. Accountable for all hazardous material(s)
shipped from the organization. This effort ensures full compliance
to all Department of Transportation (DOT) and International Air
Transportation Association (IATA) regulations. Recognized as prime
contact regarding the packaging, manifesting, labeling and control
of all shipped material.
Accountable for the control and tracking of all international
shipments per U.S Customs and Department of Commerce processing
requirements. Work directly with the organization's customs brokers
to ensure exports being shipped are tracked "point to point."
Review of Material 40%
- Review material to be shipped and independently make decisions
on methods of transportation/shipment accordingly. Negotiate cost
and delivery schedules with freight companies and make decisions
consistent with the requester's priority. Collect time and cost
data information. Research all shipping options and independently
negotiates the most favorable rate based on the requester's
requirements. Maintain a high level of communication with requester
by phone and/or email correspondence.
- As the acting SME, reviews and coordinates all hazardous
material shipments per DOT and IATA regulations. Work directly with
Property Management staff to ensure that materials being shipped
under official Loan or Control Numbers are documented, captured and
approved in the system prior to shipment.
Prepares Material for Shipping 30%
- Compare shipping documents with materials and checks for
accuracy. Request additional information from division(s) when
required. Select proper packaging for materials based on commodity
shipped. Independently review and determine correct hazardous
material packaging requirements based on 49CFR regulations. Prepare
materials for shipment in a manner that ensures proper labeling,
manifesting and in-transit safety and control. Enter all shipping
and billing information into the organization's systems or on
freight forwarder's websites.
- As the acting SME, act as a single point of contact to clients
required to utilize Materials of Trades Exception to transfer and
transport materials to alternate destinations. When required,
coordinate directly and independently with health and safety
personnel regarding the shipment of biological and chemical agents
via interstate, intrastate, or internationally.
International Shipments 20%
- Classify all international shipments with a value > $2.500.
Determine export codes per the U.S. Census Bureau / Foreign Trade
Statistics website. Submit shipping documents to Export Control for
review and approval. Work directly with customs brokers to ensure
exports being shipped on Temporary Import Bond (TIB) and Customs'
Carnets are complete and accurate. Independently prepare Shippers
Export Declarations and Commercial Invoices. Coordinate the pickup
and delivery of scientific equipment with customs brokers for all
international shipments originating from the organization. Work
with the organization's brokers to initiate arrangement for the
return of materials that were previously exported. Ensures that
materials are processed per the organization's Property/CFO
- Work directly with Accounts Payable to research and certify
incoming vendor invoices. Maintain all required certifications by
reviewing updates to DOT, IATA and DOC regulations. Train back-up
personnel in all areas of shipping functions, with special emphasis
on the transportation of hazardous materials. Utilize internet to
study trends and performs cost analysis within the shipping and
transport industry. Make recommendations to Facilities managements
regarding possible cost effective options that may reduce overhead
cost. Occasionally provide training and backup support to the ALS
shipping function. Order and maintain all shipping supplies. Ensure
that all shipping documentation is forwarded to support staff for
- Expert knowledge regarding all aspects of shipping material
both domestically and internationally per DOT and IATA regulations.
Extensive experience working directly with domestic and
international carriers and freight forwarders.
- Ability to process all different types of shipments in a
timely, safe and cost effective manner. Full knowledge of U.S.
Department of Commerce shipping regulations. Strong familiarity
with the organization's property control loan procedures.
Familiarity with international shipping procedures including
working with customs brokers, preparing Letters of Instruction, and
- Extensive experience, expertise and understanding of all DOT
and IATA requirements for the shipment of hazardous materials.
Ability to perform as the acting SME for all hazardous
- Ability to correctly identify, manifest and segregate all
hazardous material in compliance with 49CFR DOT and IATA
regulations. Experience in operating a variety of material handling
equipment including forklifts and pallet jacks.
- Must possess a valid California driver's license and a forklift
certification. Must have completed a certified Hazardous Material
Training Class and possess an active DOT/IATA training
- Familiarity with computerized freight tracking systems,
- Ability to train staff and act as backup to the ALS shipping
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Keywords: LTD Global, LLC, Berkeley , Shipping/ Materials Specialist, Professions , Berkeley, California
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