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Shipping/ Materials Specialist

Company: LTD Global, LLC
Location: Berkeley
Posted on: January 12, 2022

Job Description:


Under minimal supervision, makes final decisions on the method of packaging and transport of all material(s) and equipment being shipped from the organization. Independently negotiates best shipping rates and ensures that requester delivery requirements are fully met.

Provides guidance and expertise to management and/or divisions on technical, systems and or process related topics. Communicates and represents the organization to customers, the public, government and other external sources.

Performs and is recognized as Acting Subject Matter Expert (SME) for the organization. Accountable for all hazardous material(s) shipped from the organization. This effort ensures full compliance to all Department of Transportation (DOT) and International Air Transportation Association (IATA) regulations. Recognized as prime contact regarding the packaging, manifesting, labeling and control of all shipped material.

Accountable for the control and tracking of all international shipments per U.S Customs and Department of Commerce processing requirements. Work directly with the organization's customs brokers to ensure exports being shipped are tracked "point to point."


Review of Material 40%

  • Review material to be shipped and independently make decisions on methods of transportation/shipment accordingly. Negotiate cost and delivery schedules with freight companies and make decisions consistent with the requester's priority. Collect time and cost data information. Research all shipping options and independently negotiates the most favorable rate based on the requester's requirements. Maintain a high level of communication with requester by phone and/or email correspondence.
  • As the acting SME, reviews and coordinates all hazardous material shipments per DOT and IATA regulations. Work directly with Property Management staff to ensure that materials being shipped under official Loan or Control Numbers are documented, captured and approved in the system prior to shipment.

    Prepares Material for Shipping 30%
    • Compare shipping documents with materials and checks for accuracy. Request additional information from division(s) when required. Select proper packaging for materials based on commodity shipped. Independently review and determine correct hazardous material packaging requirements based on 49CFR regulations. Prepare materials for shipment in a manner that ensures proper labeling, manifesting and in-transit safety and control. Enter all shipping and billing information into the organization's systems or on freight forwarder's websites.
    • As the acting SME, act as a single point of contact to clients required to utilize Materials of Trades Exception to transfer and transport materials to alternate destinations. When required, coordinate directly and independently with health and safety personnel regarding the shipment of biological and chemical agents via interstate, intrastate, or internationally.

      International Shipments 20%
      • Classify all international shipments with a value > $2.500. Determine export codes per the U.S. Census Bureau / Foreign Trade Statistics website. Submit shipping documents to Export Control for review and approval. Work directly with customs brokers to ensure exports being shipped on Temporary Import Bond (TIB) and Customs' Carnets are complete and accurate. Independently prepare Shippers Export Declarations and Commercial Invoices. Coordinate the pickup and delivery of scientific equipment with customs brokers for all international shipments originating from the organization. Work with the organization's brokers to initiate arrangement for the return of materials that were previously exported. Ensures that materials are processed per the organization's Property/CFO requirements.

        • Work directly with Accounts Payable to research and certify incoming vendor invoices. Maintain all required certifications by reviewing updates to DOT, IATA and DOC regulations. Train back-up personnel in all areas of shipping functions, with special emphasis on the transportation of hazardous materials. Utilize internet to study trends and performs cost analysis within the shipping and transport industry. Make recommendations to Facilities managements regarding possible cost effective options that may reduce overhead cost. Occasionally provide training and backup support to the ALS shipping function. Order and maintain all shipping supplies. Ensure that all shipping documentation is forwarded to support staff for filing.

          • Expert knowledge regarding all aspects of shipping material both domestically and internationally per DOT and IATA regulations. Extensive experience working directly with domestic and international carriers and freight forwarders.
          • Ability to process all different types of shipments in a timely, safe and cost effective manner. Full knowledge of U.S. Department of Commerce shipping regulations. Strong familiarity with the organization's property control loan procedures. Familiarity with international shipping procedures including working with customs brokers, preparing Letters of Instruction, and carnets.
          • Extensive experience, expertise and understanding of all DOT and IATA requirements for the shipment of hazardous materials. Ability to perform as the acting SME for all hazardous shipments.
          • Ability to correctly identify, manifest and segregate all hazardous material in compliance with 49CFR DOT and IATA regulations. Experience in operating a variety of material handling equipment including forklifts and pallet jacks.
          • Must possess a valid California driver's license and a forklift certification. Must have completed a certified Hazardous Material Training Class and possess an active DOT/IATA training certification
          • Familiarity with computerized freight tracking systems, preferred.
          • Ability to train staff and act as backup to the ALS shipping function, preferred.

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Keywords: LTD Global, LLC, Berkeley , Shipping/ Materials Specialist, Professions , Berkeley, California

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