Academic Personnel Analyst (7715U) - #55014 - 55014
Company: University of California
Location: Berkeley
Posted on: September 17, 2023
Job Description:
Academic Personnel Analyst (7715U) - #55014 Job ID 55014
Location Full/Part Time Full Time Favorite Job At the University of
California, Berkeley, we are committed to creating a community that
fosters equity of experience and opportunity, and ensures that
students, faculty, and staff of all backgrounds feel safe, welcome
and included. Our culture of openness, freedom and belonging make
it a special place for students, faculty and staff. The University
of California, Berkeley, is one of the world's leading institutions
of higher education, distinguished by its combination of
internationally recognized academic and research excellence; the
transformative opportunity it provides to a large and diverse
student body; its public mission and commitment to equity and
social justice; and its roots in the California experience,
animated by such values as innovation, questioning the status quo,
and respect for the environment and nature. Since its founding in
1868, Berkeley has fueled a perpetual renaissance, generating
unparalleled intellectual, economic and social value in California,
the United States and the world. We are looking for equity-minded
applicants who represent the full diversity of California and who
demonstrate a sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender identity,
sexual orientation, and ethnic backgrounds present in our
community. When you join the team at Berkeley, you can expect to be
part of an inclusive, innovative and equity-focused community that
approaches higher education as a matter of social justice that
requires broad collaboration among faculty, staff, students and
community partners. In deciding whether to apply for a position at
Berkeley, you are strongly encouraged to consider whether your
values align with our Guiding Values and Principles , our
Principles of Community , and our Strategic Plan . At UC Berkeley,
we believe that learning is a fundamental part of working, and our
goal is for everyone on the Berkeley campus to feel supported and
equipped to realize their full potential. We actively support this
by providing all of our staff employees with at least 80 hours (10
days) of paid time per year to engage in professional development
activities. To find out more about how you can grow your career at
UC Berkeley, visit grow.berkeley.edu . Departmental Overview The
Interdisciplinary Social Sciences Programs (ISSP) are a cluster of
degree programs that provide an interdisciplinary approach to the
study of social science issues. Comprised of three undergraduate
majors (Cognitive Science, Global Studies, and Political Economy) a
graduate degree program in Global Studies, a new Self-Supporting
Graduate Professional Degree Program in Computational Social
Sciences, and several undergraduate minor programs (Global Studies,
Political Economy, Human Rights, and Global Poverty and Practice),
ISSP serves approximately 975 undergraduate major, 170 minor, and
45 graduate students. (The SSGPDP will eventually serve 100
students each year.) ISSP is led by an Associate Dean, 3 Faculty
Directors (one for each major) and advisory boards representing
each of the major programs.There are approximately 8 ladder and
adjunct faculty, 25 lecturers, and 50 GSIs and readers comprising
the academic personnel. As the SSGPDP comes into steady state, it
will hire perhaps another 6-8 faculty, both regular faculty
teaching overload, and professional faculty, along with an
additional 6-8 GSIs. Application Review Date The First Review Date
for this job is: 07/13/2023. Responsibilities RECRUITMENT AND
APPOINTMENTS
- Coordinates the academic search process, including placement of
ads, drafting of search plans, and conducting the initial screening
of materials submitted.
- Independently drafts letters, reports and other written
materials concerning faculty recruitment and start-up and retention
agreements.
- Oversees the relocation of new faculty members as agreed in
start-up packages and as allowed by university policy, working
closely with the financial analyst in the department to prepare
needed purchasing documents and processing payments as
appropriate.
- Maintains information of all start-up and retention agreements
and modifications to same, ensuring that the Manager has all the
information needed to administer and track the use of these funds
and related expenses.
- Works closely with the faculty members (Search Committee
Chairs) participating in the personnel search.
- Oversees all aspects of appointment process for lecturers and
visiting faculty appointments including assigning correct title,
salary rate, and determining benefits eligibility.
- Supports Faculty in the hiring of Academic Student Appointees
(ASE).
- Supports unit head and faculty in understanding changes in ASE
contract and how it impacts the unit.
- Sets up processes to ensure proper implementation and
enforcement of ASE contract.MERITS AND PROMOTIONS
- Facilitates and manages the academic review processes,
identifying issues relating to policy and compensation.
- Responsible for the coordination, supervision and preparation
of all personnel cases for senate and non-senate faculty
members.
- This includes appointments, promotions, merit and tenure cases,
new faculty recruitments, recall appointments, and all non-student
academic personnel cases.
- Works closely with the Dean's Office and other campus
administrative offices regarding these academic personnel
matters.
- Maintains case tracking information and independently
determines which faculty are eligible for review and provides the
Department Chair with this information.
- Reviews case documents for accuracy and compliance with campus
and college personnel policies, and advises the Chair when changes
are necessary.
- Acts as a facilitator between members of faculty committees,
candidates, Department Chair and the Dean's Office staff.
- Serves as staff adviser for faculty academic personnel internal
reviews and provides committee with documentation and advice on
appropriate procedures.
- Coordinates correspondence to and from outside parties and
reviewers regarding academic personnel cases.
- Provides information and materials to all reviewers in a timely
manner.
- Reviews all correspondence regarding personnel cases, and
ensures its accuracy and that it is handled in accordance with
policy and Department practices.
- Independently drafts letters, reports, and other written
materials as requested by the Chair concerning academic
appointments.GENERAL ACADEMIC PERSONNEL POLICIES & PROCEDURES
- Counsels Senate and non/Senate faculty and other academic staff
concerning moderate to complex work-related problems.
- Serves as Department expert on Unit 18 contracts and
regulations.
- Maintains close contact with new faculty members to ensure a
smooth transition to the University.
- Assists and advises new faculty regarding benefits, salary,
housing and other needed information to ensure a smooth transition
to campus.
- Assesses and summarizes data and comments from teaching
evaluations for inclusion in academic personnel reviews.
- Responsible for the archiving and maintenance of personnel
records and tracks sabbatical and other faculty data.
- Provides strategic advice and counsel to unit head by analyzing
and interpreting system-wide and campus policies, collective
bargaining agreements, academic personnel procedures and practices.
Analyzes and interprets guidelines and policies to provide advice
and counsel to unit clients on issues such as compensation,
work-eligibility (visa) matters such as H1-B processing or PR
application, and benefits considerations.
- Develops statistical reports to use in managing the
department.
- Conducts HR and payroll trends analysis and develops resulting
recommendations.
- Makes recommendations for on-going streamlining and
effectiveness of procedures.REGIONAL SERVICES LIAISON/OTHER
- Provides information to Regional Services HR staff on Academic
Personnel policies.
- Informs and monitors RS HR on necessary HCM entries.
- Collaborates with RS HR and BIO to coordinate New Faculty Visas
and onboarding.
- Collaborates with Summer Sessions on summer
appointments.GENERAL ACADEMIC PERSONNEL GUIDANCE
- Provides strategic advice and counsel to unit head by analyzing
and interpreting system-wide and campus policies, collective
bargaining agreements, academic personnel procedures and
practices.
- Analyzes academic personnel policies and procedures for their
impact on the Department, advises the Manager and/or Chair of
needed changes to departmental procedures, develops and implements
changes to departmental procedures.
- Identifies training needs for diverse academic constituencies
and recommends training opportunities. Required Qualifications
- Requires in-depth knowledge of and ability to apply/interpret
campus and college policies and procedures which govern academic
HR.
- Excellent critical and innovative thinking to address complex
issues and present nuanced analyses.
- Thorough knowledge of system wide and campus policies, union
contracts, procedures and practices that govern academic HR
administration.
- Thorough knowledge of and/or can quickly learn campus and
college goals, priorities and values and the legal and human
implications of decisions.
- Ability to analyze complex management issues; develop project
scope and solutions, give professional advice to senior officials
and make critical decisions regarding personnel
- Demonstrated superior customer service skills in an academic
department.
- Extensive experience and proven ability to interact with a
diverse population including faculty, students, staff, student
services officials, and/or general public in a professional and
courteous manner.
- Proven ability to manage and maintain confidential academic
material with diplomacy and tact.
- Excellent writing skills.
- Excellent oral communication skills, including tact and
diplomacy and ability to maintain confidentiality.
- Bachelor's degree in related area and/or equivalent
experience/training. Salary & Benefits This is a 100% full-time (40
hrs a week) exempt career position, which is paid monthly and
eligible for full UC Benefits. For information on the comprehensive
benefits package offered by the University, please visit the
University of California's Compensation & Benefits -website. Under
California law, the University of California, Berkeley is required
to provide a reasonable estimate of the compensation range for this
role and should not offer a salary outside of the range posted in
this job announcement. This range takes into account the wide range
of factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. - The budgeted
salary or hourly range that the University reasonably expects to
pay for this position is $74,300.00 - $108,000.00. How to Apply
- To apply, please submit your resume and cover letter. Other
Information
- This is not a visa opportunity.
- This position is eligible for up to 50% remote work. Conviction
History Background This is a designated position requiring
fingerprinting and a background check due to the nature of the job
responsibilities. Berkeley does hire people with conviction
histories and reviews information received in the context of the
job responsibilities. The University reserves the right to make
employment contingent upon successful completion of the background
check. The University of California is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, or protected veteran status. For more
information about your rights as an applicant, please see the -
U.S. Equal Employment Opportunity Commission -poster.
Keywords: University of California, Berkeley , Academic Personnel Analyst (7715U) - #55014 - 55014, Professions , Berkeley, California
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