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Legal Procurement Analyst

Company: College of Charleston
Location: Berkeley
Posted on: November 18, 2023

Job Description:

Lawrence Berkeley National Lab's ( ) [Division] Division has an opening for a Legal Procurement Analyst to join the team. In this role, you will be the liaison who will develop, maintain and provide support, exercising independent judgment to determine necessary training to the department on the prime contract, subcontract articles, and general provisions in procurement. Create a formal relationship and work closely with the Office of Laboratory Counsel to strategically manage terms, conditions, exceptions and provide oversight when procurement specialists negotiate terms and conditions. Having a broad expertise and unique legal acumen, you will contribute to the development of objectives and principles and to achieve goals in effective ways. Assignments include providing guidance on highly complex terms and conditions that are critical to Laboratory programs and acquisitions governed by the Lab's Prime Contract, the Laboratory Procurement Standard Practices Manual; Berkeley Lab Supplemental Instructions; and generally accepted best business practices. Determine the most appropriate purchasing methods to procure the goods and/or services. Partner with OLC on contract interpretation, negotiation, developing and evaluating the effectiveness of existing and revised procurement processes. What You Will Do:

  • Serve as liaison between the Office of Laboratory Counsel (OLC) to establish effective solutions to modified terms and conditions of contract.
  • Provide expertise and guidance in interpreting the prime contract, subcontract articles, and general provisions to assure compliance.
  • Develop a guide with Business Assurance and OLC that explains what each subcontract article and general provision clause means, the importance, acceptable alternatives for procurement specialists, including what is non-negotiable and identifying what changes will need Legal and/or DOE approval.
  • Partner with OLC and other national laboratories on level setting and process improvements.
  • Revise subcontract articles to create deviations for individual subcontract actions and obtaining appropriate approvals, and providing input on changes and updates to existing department terms and conditions.
  • Participate in the annual review and approval of general provisions.
  • Independently reviews current process for efficiency and improvements to help procurement specialists negotiate terms and conditions exceptions including implementing changes in work methods, systems, procedures, or forms to increase service efficiency/effectiveness or in response to new Prime Contract requirement.
  • Aid in the development of a tracking/routing system for approvals and use the system to track exception requests from initiation to completion, facilitating the process throughout.
  • Monitor reports from the tracking/routing system and analyze the data in order to identify improvements.
  • Works with OLC to establish acceptable risk based approvals/authority on modified terms and conditions.
  • Train procurement specialists on common exceptions to subcontract articles and general provision clauses and use of the guide, negotiations, etc.
  • Provides guidance to departmental subject matter experts (SMEs) to ensure policies meet OCFO and institutional standards and requirements for policy development. Reviews and edits policies written by departmental SMEs. Ensures appropriate notifications/communications within the Laboratory community for any new or revised policies.
  • Participate actively in process improvement and reengineering efforts related to the prime contract, subcontract articles, and general provisions.
  • Review actions needing OLC and DOE approval for terms and conditions exceptions such as Contract Review Board packages Monitor terms and conditions exceptions.
  • Adhere to Federal Acquisition Regulation (FAR) procurement requirements included in the prime contract.
  • Consults and meets regularly with OLC for exceptions to standard terms and conditions.
  • Directly participate, as required, in negotiations of terms and conditions with suppliers while balancing the needs of our internal customers and stakeholders
  • Performs special Procurement projects as assigned. Projects may include Supply Chain metrics/reports, special studies or analyses of procurement and/or Lab-wide issues. Plans, organizes, and conducts analytical studies related to specific assignments. Collects, compiles, and analyzes qualitative and quantitative data. Determines and evaluates levels of achievement and performance. What is Required:
    • Bachelor's Degree in accounting, business, law or equivalent training and experience plus a minimum of 10 years related experience.
    • At least 10 years of relevant experience with general contractual and procurement matters
    • Excellent negotiation, interpersonal, oral, and written communication skills. Demonstrated ability to establish and maintain long-term working relationships with a broad cross-section of people.
    • Demonstrated experience in and knowledge of contracting including planning, solicitation, negotiation, award, and administration of high-dollar value, unique, and complex subcontracts in a research and development environment.
    • Working knowledge with FAR and generally accepted best business practices
    • Experience in a position that supports contract law matters
    • Understanding of industry practices and Lab policies and procedures.
    • Ability to multitask, maintain a high level of accuracy, and attention to detail
    • Ability to work under pressure and successfully meet deadlines
    • Ability to professionally and effectively interact with all levels of personnel, both internal and external to the Laboratory.
    • Ability to work in a team environment.
    • Excellent organizational, decision-making, and problem-solving skills .
    • Experience monitoring and tracking workflow. Desired Qualifications:
      • Juris Doctorate (JD)
      • Experience working in a National laboratory environment.
      • At least 5 years of relevant experience in Federal Acquisition Regulations (FAR) based contracting.
      • At least 3 years of relevant experience in contract negotiations.
      • Strong working knowledge of the administration of a wide variety of contract types (Fixed Price, Cost Reimbursement, Time and Materials, Labor hour, etc.)
      • Experience with evaluating the effectiveness of existing and revised procurement processes
      • Experience with independently developing documents and working on process improvement and reengineering efforts.
      • Familiar with applicable LBNL Procurement Standard Practices, DOE Acquisition Regulations (DEAR), and UC Standard Practices.
      • Proficiency with Google applications, Microsoft Suite, Adobe, Enterprise Resource Planning (ERP) system (i.e. PeopleSoft, Oracle, or SAP), and Zoom.
      • Experience performing administrative functions related to the practice of law.
      • DAWIA or FAC-C Certification. Notes:
        • This is a full time, career appointment, exempt (monthly paid) from overtime pay.
        • Salary for this position will be commensurate with the final candidate's qualification and experience, including skills, knowledge, relevant education, and certifications, and also aligned with the internal peer group. The budgeted annual salary range is $123,379-$152,409.
        • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
        • Work will be primarily performed at: Office of the Chief Financial Officer (OCFO) -- Bldg. 971, 6401 Hollis St., Emeryville, CA Learn About Us: (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 16 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science. Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- . Berkeley Lab is committed to and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Equal Opportunity and IDEA Information Links: Know your rights, click for the supplement: "Equal Employment Opportunity is the Law" and the under 41 CFR 60-1.4.

Keywords: College of Charleston, Berkeley , Legal Procurement Analyst, Professions , Berkeley, California

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